Payroll Administrator

Job Description

Job Description

Payroll - Administrator

Responsibilities:

Responsible for the administration of all day-to-day processes within Payroll. Handling issues within Human Resources Services. Support the Operation department.  Support including benefits administration, new hire processing, payroll processing, assisting managers and team members with inquiries, and other duties and responsibilities as assigned.

The job requires extra hours especially around end-of-month deadlines and end-of year deadlines.

The peak season for FCCJS spans from November through January. PTO blackouts may apply in peak season.

Roles & Responsibilities

Provide Support to the following:

Prepare, maintain, and update employee data for the HR information system

Process New Hires Onboarding Paperwork (W-4 and I-9)

Input New Hire data in Timekeeping and Payroll Portals

Validate employee banking information is accurate for direct deposit setup.

Review and Maintain time records in Timekeeping Portals

Run and distribute daily reports to Sr. Operations team, including actual vs scheduled hours, overtime report, etc.

Verify attendance per job site to Master records.

Prepares and submits payroll files

Ensure Time Records are accurate prior to exporting to payroll Portal

Handle complaints or questions from co-workers and employees regarding discrepancies of clock-in time daily

Process payroll, including updating employee numbers, hours, garnishments, etc.

Complete wage statement requests

Prepare and/or run payroll and HR related reports

Verify employees Termination date with the Area Manager and update Timekeeping and Payroll portal with data.

Update new job locations in Timekeeping and Payroll portals.

Prepare, review, and file compliance related documents and reports such as EEO-1, OSHA 300A

Manage year-end W2 audit/corrections and distribution

Perform scheduled audits of data inputs to ensure data integrity

Prepare and analyze HR metrics

Maintain Operations budget

Prepare compensation analysis as needed

Assist in system usage training, maintenance, troubleshooting and design of HRIS as needed

Support Operations on a as needed basis

Other duties as assigned

Knowledge and Skills

Must keep confidentiality and practice discretion in all areas

Must always use professional phone etiquette

Must have excellent communication skills and interpersonal skills

Able to prioritize responsibilities and meet deadlines

Ability to be an effective team member and display initiative

Ability to work independently

Detail-oriented with strong organizational and time management skills

Solid computer skills including proficiency with Microsoft Office, Excel, and Google Drives

2+ Years' experience with payroll processing required

Experience with Timekeeping system and scheduling software a plus

Bi-lingual in Spanish a must

Requirements:

Bilingual - Spanish - As Must

Support Operations / Weekend Task as assigned, As Required

Able to provide support on Holiday's and Weekends.

Education / Experience:

Experience in Payroll , HR, Accounting, or related field

Experience with Payroll - Paychex Flex- Preferred

Strong Advanced MS excel skills required

Strong Analytical and inquisitive mindset

Efficient attention to detail

Aptitude for numbers and quantitative skills

Good communication

Exhibit business maturity including ability to handle confidential information

Requirements:

Must be Bilingual – English / Spanish

Support Operations / Payroll Director -Weekend Task as assigned, As Required

Able to provide support on Holidays and Weekends.