Project Assistant

Project Assistant

Provides support to project leadership and teams throughout all phases of construction, from preconstruction through closeout. Responsibilities include coordinating contracts and documentation, supporting compliance and trade partner communications, and assisting with project meetings and closeout requirements.

Location: Columbia, MD

Office: Baltimore / Washington (HQ)

Job ID: 1149

Responsibilities

• Perform administrative duties for Vice Presidents, Project Managers, and other project team members as they relate to assigned projects, including but not limited to drafting reports, documents, meeting minutes, and timekeeping as required.
• Assist with preparing, submitting, and managing subcontracts and associated documents in with Company policies and procedures.
• Assist with site documentation, process and procedures from preconstruction to project closeout.
• Disseminate corporate information to site teams as necessary.
• Ability to interact and communicate professionally and ethically with executives, corporate staff, project teams, clients, trade partners, and other business partners.
• Exhibit confidentiality with project and Company information.
• Schedule and manage monthly goals meetings as directed by Vice President/Project Executive.
• Create, distribute, and track all trade partner contracts for assigned projects to ensure timely execution.
• Support Vice President/Project Executive with initial prime contract preparation and maintain updates as required through the duration of contract execution.
• Assist Vice President/Project Executive with project closing, including coordinating with internal teams, clients, insurers, sureties, brokers, and other project stakeholders to prepare bonds and insurance for new projects.
• Assist Vice President/Project Executive with the preparation and distribution of base bonus memo packages to project teams at the onset of each project.
• Ensure trade partners timely provide any required bonds and process with bonding agent.
• Order trailer supplies for assigned projects.
• Prepare required Joint Check Agreements.
• Provide substantial completion documentation as required.
• Coordinate topping out parties with the project teams, as needed.
• Process outgoing mail including Fed Ex, UPS, etc.
• Attend all applicable team meetings, as well as required corporate meetings, training programs, and seminars/webinars.
• Perform additional duties as assigned

Qualifications

• High school diploma.
• Minimum 5 years of administrative experience, particularly working with senior management.
• Exhibits professional attitude with team, clients, architects, subcontractors and vendors.
• Self-starter, dependable, organized, thorough, and detail-oriented.
• Exhibits good communication skills, both written and verbal.
• Proficient use of MS Office Suite (Word, Excel, PowerPoint, and Outlook) and DocuSign.
• Catina/AIA experience a plus.
• Team player willing to assist others with job duties.
• Accountable for success of project performance.

Benefits

Harkins offers a total compensation package that includes base salary, bonus potential, and a comprehensive benefits package including health/dental/vision benefits, paid time off, retirement/401k, and Company Contribution plan. Additional benefits include life insurance, short & long-term disability, HSA/FSA, tuition reimbursement, and mileage and expense reimbursement. For this role, the base salary range is $60,000-$65,000. Compensation may vary outside of this range depending on a number of factors, including a candidate's education, experience, skills, and geographic location. Base pay is one part of the Total Compensation Package that is provided to compensate and recognize employees for their work.

• Medical, Dental & Vision
• Life & Disability
• HSA/FSA
• 401k Plan
• Employee Stock Ownership Plan (ESOP)
• Profit Sharing Program
• Performance Bonus
• Employee Assistance Program
• Paid Holidays
• Paid Vacation & Sick Leave
• Mileage and Expense Reimbursement
• Phone Allowance
• Paid Parental Leave
• Pet Insurance
• Jury Duty Pay
• Bereavement Pay
• Training Programs & Seminars
• Wellness Programs
• Health Fair
• Workers' Compensation
• Membership with Associated Builders & Contractors Association and other Professional Organizations
• Product Discounts with GE and other vendors
• Employee Award and Recognition Programs
• Discounts on Financial Planning
• Tower Federal Credit Union Membership