Human Resources Generalist

Human Resources Generalist

The position performs confidential administrative personnel duties in support of the recruitment process and provides optimal customer service both internally and externally. The Human Resources Generalist is privy to confidential information and is required and expected to maintain a high degree of confidentiality and privacy in all endeavors. Salary Schedule: Appropriate placement on Salary Schedule E3 Grade 03 ($47,029 -$65,218) based on experience.

Essential Duties and Responsibilities

• Assists with entering requests for contract data, assists with generating letters of appointment; follows up on unsigned LOA's.
• Maintains salary step placement history file on all employees.
• Assists with the recruitment and search process, distributes and processes new hire paperwork, and conducts background and reference checks.
• Enters federal work-study students, including processing background checks and new hire documentation.
• Scans and electronically files all search file documents accurately and timely.
• Assists with posting Job Vacancy Announcements using the online application system.
• Sends New Hire Reporting to the State of Alabama timely and accurately.
• Ensures that new employees meet eligibility requirements to work in the U.S. (E-Verify).
• Supports department chairs through the Adjunct hiring procedure and sends credentialing packets.
• Performs administrative/clerical duties including, but not limited to, keyboarding, filing, copying and scanning.
• Provides optimal customer service to employees and the public at all times.
• Assists with various research projects and/or special projects.
• Keeps current on upgrades in technology as related to specific areas and job description; seeks professional development opportunities as needed.
• Serves on college committees as assigned.
• Adheres to the College's and ACCS policies and procedures.
• Works on both Birmingham and Bessemer campuses as required; maintains regular and predictable attendance.
• Performs other duties as assigned by the Director of Human Resources

The Human Resources Generalist job description is a general statement of required major duties and responsibilities performed on a regular basis. It does not exclude other duties as assigned. This job description and specification should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions and perform any other related duties, as may be required by their supervisor.

Qualifications

• Bachelor's Degree or equivalent from a regionally accredited college or university
• Two years of work experience in recruiting, human resources, legal, education, or similar fast-paced office environment, or a Bachelor's Degree may substitute for one year of work experience
• Technical/computer skills and well-versed in using various software programs, office equipment, personal computers/laptop
• Written and verbal communication skills

PREFERRED QUALIFICATIONS:

• Experience with NEOED or similar HRIS management system
• Experience with Banner ERP (HR/Payroll module)
• Previous work experience in an educational setting

OTHER QUALIFICATIONS AND JOB REQUIREMENTS: To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.

• Ability to keep a positive attitude, provide excellent customer service, maintain effective relationships
• Ability to communicate effectively both orally and written
• Comprehensive knowledge of institutional policies and procedures
• Ability to understand and interpret policies and procedures and exercise good judgement
• Ability to maintain confidentiality and safeguard information
• Ability to handle multiple priorities and meet deadlines
• Ability to represent the college in a professional manner at all times
• Ability to organize and prioritize duties, take initiative, learn new concepts, detail oriented
• Ability to be flexible, adaptable and function under pressure with an orientation for team
• Proficient computer skills in Microsoft Office, spreadsheet applications and other software

PHYSICAL REQUIREMENTS:

• Ability to lift, carry or move, pack and unpack boxes and up to 25lbs
• Ability to sit for prolonged periods, type and work on a computer
• Ability to operate in a fast-paced environment and able to multi-task
• Ability to travel between multi-campuses and for in-state professional development as required

Application Procedures/Additional Information

Applicants may apply at For questions please contact the Office of Human Resources at View phone number on click.appcast.io or at View email address on click.appcast.io. All application materials will become the property of the college. It is the sole responsibility of the applicant to ensure his or her application packet is completed. Only applications received during the period of this announcement will be considered. No previous application files will be transferred for consideration for this position.

A complete application packet consists of:

• A cover letter
• An Online application
• A current resume
• A copy of relevant post-secondary transcripts identifying the applicant, institution, and date of degree conferred (if applicable).

If employed, all official transcripts must be received in the Office of Human Resources prior to the employment start date.

Applicants who fail to submit a complete application packet will not be considered. Before an offer is made, the top applicants must provide the following: Employment verification letter(s) from a current or previous employer detailing all relevant experience. Employment verification letters must include employment dates and job title and be on official letterhead with an authorized personnel signature. Work experience verification from a current employer may be delayed until an official offer of employment has been made. Applicants must submit a written request to delay submission or work experience verification from a current employer.

More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.

EEOC, E-VERIFY, AND BACKGROUND CHECK STATEMENTS:

Lawson State Community College is an Equal Opportunity Employer. It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.

Lawson State Community College will make reasonable accommodations for qualified disabled applicants upon request.

In accordance with Alabama Community College System Policy and Guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check. Lawson State Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.

ADDITIONAL INFORMATION:

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Applicants must adhere to the College's prescribed interview schedule and must travel at their own expense. The College reserves the right to withdraw this job announcement at any time prior to awarding.