Office Manager/Administrative

Job Description

Job Description

We are looking for a dependable Office Manager/Administrative team member to support daily operations for a growing business in Kentucky. This position keeps the office running efficiently by managing administrative priorities, coordinating routine logistics, and handling time-sensitive requests from staff and leadership. While the role is centered on office administration, it may also provide occasional backup assistance with bookkeeping activities and related recordkeeping when business needs require it. This position is FULLY on site.

Responsibilities:

• Keep the office orderly and fully operational by overseeing general administrative tasks, organizing records, and maintaining both paper and electronic files.

• Manage everyday support needs such as scanning documents, preparing materials, and responding quickly to requests from office and field personnel.

• Handle local errands for the company, including deposits, supply runs, and item deliveries, while ensuring tasks are completed accurately and on time.

• Monitor inventory for office, breakroom, and basic project-related supplies, and place orders to avoid shortages or workflow disruptions.

• Arrange service appointments and coordinate visits with vendors that support office equipment, internet, and facility maintenance needs.

• Assist with meeting preparation, staff lunches, and small internal events by organizing logistics and confirming needed materials are in place.

• Provide light data entry and tracking support for operational or bookkeeping activities, including basic assistance with accounts payable, accounts receivable, and reconciliations as needed.

• Offer backup administrative help to teams such as HR, payroll, and finance during high-volume periods while protecting confidential information and records.

• At least 1 year of experience in an administrative, office support, bookkeeping, or related position.
• Working knowledge of bookkeeping processes, including exposure to QuickBooks, accounts payable, accounts receivable, and bank reconciliations.
• Strong organizational skills with close attention to detail and the ability to keep multiple tasks moving at once.
• Ability to work independently, adjust priorities throughout the day, and respond effectively to last-minute requests.
• Clear written and verbal communication skills with a detail-oriented approach when supporting employees, vendors, and leadership.
• Valid driver’s license and willingness to travel locally for business-related errands.
• Comfortable handling sensitive information with discretion and maintaining accurate documentation.