Family Law Paralegal

Job Description

Job Description

Company : Law Offices of Paulette Hamilton
Location : Orlando, FL
Reports to: Director of Operations; legal work supervised by the assigned attorney.
Work arrangement: In-office in Orlando, Florida. Hybrid arrangements may be approved by the Director of Operations after demonstrated readiness.

Position Summary

The Family Law Paralegal plays a vital role in supporting the attorneys and ensuring exceptional client service throughout every stage of a family law matter. This position is responsible for managing assigned cases from client onboarding through final resolution while maintaining the highest standards of professionalism, organization, confidentiality, and client care.

The ideal candidate is detail-oriented, proactive, highly organized, and capable of managing multiple priorities in a fast-paced legal environment. The Paralegal serves as an extension of the attorney by anticipating case needs, maintaining deadlines, and ensuring each client receives outstanding service throughout their legal journey.

Essential Duties & Responsibilities

• Manage an assigned caseload of approximately 30 to 35 active family law matters, from client onboarding through final resolution.
• Maintain accurate electronic and physical case files.
• Monitor deadlines, hearings, discovery, and court dates, and verify calendar entries through the firm's procedure.
• Draft pleadings, motions, notices, parenting plans, financial affidavits, settlement agreements, proposed orders, and closing documents.
• Prepare discovery requests and responses, including mandatory disclosure under Florida Family Law Rule 12.285.
• File documents through the Florida Courts E-Filing Portal.
• Coordinate hearing and trial preparation.
• Maintain professional communication with clients, attorneys, courts, and opposing counsel.
• Schedule meetings, mediations, hearings, and client appointments.
• Record client communications in PracticePanther.
• Assist with administrative and operational projects as assigned.

Billing & Productivity

• Maintain a minimum expectation of 35 billable hours per week.
• Enter billable time contemporaneously and accurately throughout the workday, distinguishing billable case work from administrative activity.
• Balance productivity with quality work product and exceptional client service.

Qualifications

Required :

• Currently employed, or recently employed, as a paralegal at a family law firm, with at least 2 years of Florida family law experience.
• Demonstrated proficiency in Florida family law workflow, including pleadings and motions, financial affidavits, mandatory disclosure, and discovery.
• Experience independently managing a substantial active caseload while meeting court and firm deadlines.
• Strong written and verbal communication skills and a professional, client-centered manner.
• Ability to safeguard confidential information and to work under attorney supervision without providing independent legal advice.

Preferred :

• Bachelor's degree or paralegal certificate.
• Florida Registered Paralegal (FRP) designation.
• PracticePanther, NetDocuments, and Lawmatics experience.

Technology

• PracticePanther
• Lawmatics
• NetDocuments
• Microsoft Office Suite
• Outlook
• Microsoft Teams
• Nextiva
• Adobe Acrobat

Performance Expectations

• Professionalism
• Accountability
• Reliability
• Initiative
• Attention to Detail
• Organization
• Excellent Written and Verbal Communication
• Exceptional Client Service
• Teamwork
• Confidentiality

Position Expectations

• Maintain confidentiality of all client information.
• Meet established deadlines.
• Communicate proactively with attorneys and staff.
• Follow firm policies and procedures.
• Participate in training and team meetings.
• Support the firm's mission, vision, and core values.

Introductory Period

This position is subject to a 90-day introductory period, during which performance, productivity, attendance, professionalism, and overall fit within the firm will be evaluated.