Office Manager

Job Description

Job Description

We are looking for a dependable Office Manager to help maintain an organized, efficient workplace for a manufacturing team in West Middlesex, Pennsylvania. This part-time, onsite opportunity is a contract position with the potential to become permanent, offering 15 flexible hours per week across Tuesday, Wednesday, and Thursday. The ideal candidate is comfortable working independently, communicates well with others, and takes pride in keeping daily office operations running smoothly. This role is well suited to someone who enjoys hands-on administrative support and is eager to contribute wherever needed.

Responsibilities:

• Manage incoming mail and ensure documents and deliveries are distributed promptly to the appropriate recipients.

• Keep the office ready for daily activity by maintaining an orderly workspace and addressing routine operational needs.

• Track inventory of workplace materials and place orders to replenish supplies before shortages affect productivity.

• Oversee shared office essentials, including beverage and breakroom items, to support a well-stocked environment.

• Work with building management to address routine facility upkeep and basic cleanliness concerns.

• Organize, review, and maintain employee records to support accuracy and compliance in personnel files.

• Assist with onboarding setup by preparing onboarding materials, handling I-9 documentation, and coordinating welcome items.

• Share internal notices and office communications to help employees stay informed of important updates.

• Provide administrative support for leadership meetings, including room readiness and other logistical arrangements.

• Previous experience in office administration, office management, or a similar support role is preferred.
• Ability to work independently, prioritize tasks, and take initiative with minimal supervision.
• Strong written and verbal communication skills with a collaborative approach to supporting others.
• Excellent organizational skills and close attention to detail when handling records and office tasks.
• Comfort managing office supply levels, administrative processes, and general workplace coordination.
• Familiarity with onboarding support and maintaining confidential employee documentation is beneficial.
• Availability to work onsite in West Middlesex, Pennsylvania for 15 hours per week on a flexible Tuesday through Thursday schedule.