Office Admin / Receptionist

Role Overview Velaura is seeking a professional, organized, and resourceful Office Administrator / Receptionist to support the day-to-day operations of our Santa Clara office. This role will serve as the first point of contact for employees, candidates, visitors, and vendors while helping maintain a welcoming, efficient, and well-organized workplace. The ideal candidate is proactive, service-oriented, and comfortable managing multiple priorities in a fast-paced environment. Role Overview Velaura is seeking a professional, organized, and resourceful Office Administrator / Receptionist to support the day-to-day operations of our Santa Clara office. This role will serve as the first point of contact for employees, candidates, visitors, and vendors while helping maintain a welcoming, efficient, and well-organized workplace. The ideal candidate is proactive, service-oriented, and comfortable managing multiple priorities in a fast-paced environment. Responsibilities Serve as the first point of contact for employees, candidates, visitors, and vendors; manage reception, visitor registration, building access, and a professional front-office experience. Manage general inquiries, mail, packages, courier requests, conference room calendars, and the readiness of shared meeting spaces. Coordinate with facilities, janitorial, and other vendors to support smooth daily office operations and timely resolution of workplace needs. Manage office supplies, snacks, beverages, and workplace inventory; place orders, maintain accurate records, and help track invoices and vendor documentation. Support onsite interviews, meetings, company lunches, employee events, and onboarding and offboarding activities, including workspace, badge, and equipment coordination. Provide general administrative support to executives and team members, handle confidential information with discretion, and proactively identify and resolve day-to-day operational issues. Required Qualifications Two or more years of experience in office administration, reception, workplace operations, executive support, or a related role. Strong organizational skills, attention to detail and the ability to prioritize and manage multiple requests efficiently. Proficiency with Google Workspace or Microsoft Office, calendar management, video-conferencing tools, and standard office equipment. Excellent verbal and written communication skills. Preferred Qualifications Experience supporting executives or managing office operations in a fast-paced start up environment. Experience coordinating interviews, employee events, facilities requests, vendors, invoices, and purchase orders. Familiarity with Google Calendar, Zoom, Slack, and applicant-tracking systems. $60,000 - $75,000 a year Compensation & Benefits At Velaura, we believe exceptional talent deserves exceptional rewards. Compensation for this role includes a base salary and very competitive equity compensation, allowing team members to share in the company’s long-term success. The base pay listed represents a good faith estimate that the Company reasonably expects to pay for this position at the time of hire. Actual compensation will depend on multiple factors, including the candidate's skills, qualifications, relevant experience, and geographic location. In addition to base salary and equity compensation, Velaura offers a comprehensive benefits package that may include medical, dental, and vision coverage; paid time off; flexible work arrangements; professional development opportunities; and other benefits designed to support the well-being and growth of our team. Velaura is committed to pay equity and transparency and regularly benchmarks compensation to ensure we remain competitive in the market. Why Velaura? Velaura is building next-generation compute technology for cloud, edge, and Physical AI. Our solutions will enable robots, autonomous systems, drones, and other intelligent machines to operate efficiently in the physical world. This is an opportunity to help build foundational technology at a time when the industry is undergoing fundamental change. You will work alongside experienced leaders, architects, engineers, and operators who have delivered industry-defining products across mobile, cloud, semiconductor, and AI platforms. If you enjoy solving difficult problems, working across disciplines, and helping shape the future of Physical AI, we would love to hear from you. Equal Employment Opportunity and Accommodations Velaura is an Equal Opportunity Employer that is committed to inclusion and diversity. Qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, disability or protected veteran status. We also take affirmative action to offer employment opportunities to minorities, women, individuals with disabilities, and protected veterans. Velaura is committed to working with qualified individuals with physical or mental disabilities. Applicants who would like to contact us regarding the accessibility of our website or who need special assistance or a reasonable accommodation for any part of the application or hiring process may contact us at: [email protected] . This contact information is for accommodation requests only. Evaluation of requests for reasonable accommodation will be determined on a case-by-case basis. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us. #J-18808-Ljbffr