Executive Assistant (Hybrid)
$105kMack & Associates LLC
A leading investment firm in Chicago is looking for a proactive Executive Assistant to join their dynamic team. This hybrid role (3 days on-site) offers a highly competitive compensation package (salary of up to $105K + bonus + paid overtime), and the chance to work closely with senior leadership in a fast-paced, high-impact environment. This is more than just an administrative roleits a highly visible position where youll play a key part in keeping operations running seamlessly at the executive level. The ideal candidate is detail-oriented, resourceful, and thrives in a setting where priorities shift and discretion is essential. In addition to meaningful exposure and the opportunity to work alongside a close-knit collaborative administrative team, the firm offers a comprehensive benefits package, including medical and dental coverage, generous PTO, and more.
Responsibilities of the Executive Assistant:
- Provide high-level administrative support to senior leaders, including calendar management, meeting coordination, and expense reporting
- Coordinate complex domestic and international travel arrangements, including itineraries, accommodations, visas, and logistics
- Serve as a key point of contact for internal and external stakeholders, maintaining a high level of professionalism
- Manage and prioritize multiple requests in a fast-paced environment while maintaining strong attention to detail
- Prepare reports, presentations, and meeting materials as needed
- Support team-wide initiatives and collaborate cross-functionally to ensure smooth day-to-day operations
Qualifications of the Executive Assistant:
- 57 years of administrative experience supporting senior leadership, ideally within a professional services or financial environment
- Experience supporting investor relations (IR) activities is strongly preferred
- Proficiency in coordinating complex travel arrangements and managing detailed itineraries required
- Strong organizational skills with exceptional attention to detail
- Ability to multitask, prioritize effectively, and meet deadlines in a fast-paced setting
- Team-oriented mindset with a proactive and collaborative approach
- Excellent communication skills, both written and verbal
P - 20
Vacancy posted 5 days ago
Similar jobs that could be interesting for youBased on the Executive Assistant (Hybrid) in Wood Dale, IL vacancy
$100k - $120k
...Executive Assistant to Managing Directors (Senior-Level) Location: Chicago, IL (Hybrid) Schedule: 8:30am5:00pm Compensation: $100,000$120,000 base + 1115% bonus About the Role We are partnering with a well-established, employee-owned wealth management firm...SuggestedCasual workWork at officeWork from homeLHH
Bensenville, IL2 days ago$80k - $110k
...Amylu Foods is hiring for a Strategic Executive Assistant, Office of the CEO . This is an exciting opportunity for an ambitious and focused... ...experience at a rapidly growing CPG company. This is a hybrid role and will require the selected candidate to be on-site...SuggestedWork experience placementWork at officeNight shiftAmylu Foods, LLC.
Elmhurst, IL5 days ago$65k - $85k
...PI paralegals on staff, and we're now hiring our first local, hybrid PI Paralegal to help us grow the department. The Role This is... ...injury paralegal experience or (b) a paralegal certificate / legal assistant background with a real hunger to learn PI. Reliable...SuggestedWork at officeLocal areaImmediate startRemote work$65k - $85k
Driver Defense Team in Villa Park is looking for a Hybrid PI Paralegal to manage personal injury cases from intake to settlement. Candidates must be fluent in Spanish and possess strong organizational skills. Responsibilities include client communication, organizing documentation...Suggested- ...The Executive Assistant/Personal Assistant role is a great opportunity to work for a thriving, growth-oriented family office while supporting the corporate headquarters office. This role requires a highly resourceful and proactive professional who can provide seamless...SuggestedTemporary workWork at officeShift work
The Larko Group
Bensenville, IL4 days ago - ...anticipate needs before they arise, and takes pride in keeping executives, meetings, and events running seamlessly. The position offers a... ...and serve as a key point of communication during onsite event Assist with planning for annual investor meetings in the fall and an...Temporary workWork at office
The Larko Group
Bensenville, IL1 day ago - ...Overview We are partnering with our client, a leading financial services firm in Chicago, in their search for an experienced Executive Assistant to support senior leadership. This role provides high-level executive support with a focus on calendar management, travel...Work at office
The Equus Group
Bensenville, IL4 days ago - ...A highly respected investment-focused organization in downtown Chicago is seeking a polished and driven Executive Assistant to support a team of senior leaders. This is an exceptional opportunity to join a firm known for its strong culture, collaborative environment, and...Work at office
Mack & Associates LLC
Wood Dale, IL4 days ago - ...for our clients through creative, actionable ideas and flawless execution. Our knowledge-driven team is comprised of remarkable people... ...time, in-person, role in our Chicago, IL office. An Executive Assistant with Eastdil Secured performs a broad variety of administrative...Full timeLocal areaRemote workVisa sponsorship
Eastdil Secured
Bensenville, IL2 days ago - ...across Wisconsin, New England, and North Carolina. Topography is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support company leadership and assist with day-to-day administrative operations across the organization. This role serves...Contract workWork at office
The Lake, LLC
Elk Grove Village, IL5 days ago - ...The Executive Assistant plays a vital role in enhancing the investment team's productivity. This dynamic position goes beyond traditional administrative support, requiring a proactive approach to thinking, planning, and execution. Each Executive Assistant is entrusted...Temporary workWork at officeImmediate startShift work
The Larko Group
Wood Dale, IL4 days ago $80k - $120k
...their objectives quicker. Coinflow has been growing extremely fast and for the next phase of growth we are looking to add an Executive Assistant and Office Manager who will be instrumental in keeping our operations running smoothly. This role will work directly with the...Work at officeFlexible hoursCoin Flow
Elk Grove Village, IL4 days ago- Hitachi Automotive Systems Americas, Inc. seeks a Sales Coordinator to support the sales team in Elk Grove Village, IL. This hybrid role involves coordinating order processing, providing customer support, and liaising with internal departments. The ideal candidate will...
- A logistics solutions company is seeking an Associate Portfolio Executive to learn and build a customer portfolio. This unique role involves re-engaging dormant accounts and cultivating new opportunities with a focus on relationship building. Successful candidates will...
- ...a Key Holder . As a Key Holder, you will open and close the store, as well as carry out various administrative duties. You will assist with customer service and ensure the store is clean and organized. Responsibilities Opening and closing the store Managing...Traineeship
All Things Woof Meow Too Inc
Roselle, IL18 days ago - Randalls is looking for a Pharmacy Technician in Itasca, IL. This hybrid position offers the chance to lead interactions with Managed Care teams while ensuring processing efficiency. Candidates should have strong communication skills and advanced proficiency in Microsoft...Work at office
- Remote is seeking an Administrative Associate to provide various administrative support functions in a hybrid work environment. This full-time position requires duties such as phone management, expense reports, and confidential document handling. Qualified candidates will...Full timeWork at officeRemote work
$80.85k - $119.75k
...Executive Assistant As the fastest-growing distributor of restaurant equipment, HVAC and residential appliance parts, we like to do things a little differently. First, you need to understand and demonstrate our Core Values with safety being your first priority. That...Hourly payCasual work$40.06k - $90.37k
...Executive Administrative Assistant Under the direction of the Chief Financial Officer, the Executive Administrative Assistant is responsible for... ...outside of the RTA region. This position is not eligible for a hybrid work schedule or remote work. Salary Full Salary...Work at officeRemote work- We are seeking an Executive Assistant to join our team! You will provide high-level administrative support for an Executive at our company. Responsibilities Arrange and maintain the executive schedule Independently manage and schedule, programs and projects Arrange...Temporary workWork at office
$55k - $65k
North DuPage Special Education Cooperative is seeking an Executive Administrative Assistant to support the Executive Director and serve as Board Secretary. The role involves facilitating the implementation of the NDSEC mission. Qualified candidates will possess a high...Work at office$85k - $100k
...Sr. Executive Assistant We are seeking an Sr. Executive Assistant to support Sr. Level Leadership. This role goes beyond managing calendars and travel, it's about creating leverage, ensuring our leaders stay focused on the highest-impact work. The ideal candidate thrives...Work at officeRelocation- ...Indiana, to provide timely technical support for USIC employees. The role involves repairing and imaging laptops and tablets, with a hybrid schedule alternating between in-office and remote work. Candidates should possess an Associate degree or relevant IT certifications...Work at officeRemote work
- ...for Supply Chain Solutions to manage customer communications and coordinate resources. The role involves ensuring timely project execution and high customer satisfaction while working in a collaborative environment. The ideal candidate has a Bachelor's degree and experience...
- ROYAL COURIER INC in Elmhurst, Illinois is seeking an Executive Assistant to provide high-level administrative support for an Executive. You will manage schedules, coordinate travel, and assist with large-scale events. The ideal candidate has previous experience as an executive...
- ...Description Job Description Established Elmhurst, Illinois real estate law firm with over 34 years of experience, concentrating in assisting clients to buy or sell real estate properties of any type, including single family homes, condos, townhouses, multi unit...
Galanopoulos and Galgan
Elmhurst, IL17 days ago - ...coordinating customer communications and managing resource allocations effectively. The ideal candidate will support smooth project execution and enhance customer satisfaction through excellent communication and organizational skills. A degree in business or supply chain...Full time
- ...communication. Ideal candidates are self-motivated and organized with strong communication skills. The position offers competitive pay, hybrid work flexibility, and benefits including medical, dental, and vision insurance. Join us to enhance your sales skills and contribute...
- ...have over 5 years of experience in intellectual property paralegal work, particularly in patent prosecution, along with a Bachelor's degree. The position offers a competitive salary range and the possibility of hybrid work arrangements. #J-18808-Ljbffr Chamberlain GroupFull time
$70k - $95k
...Administrative Assistant- Private Equity Team Chicago, IL (Hybrid) $70,000 – $95,000 Base + Bonus A leading investment management firm is seeking a polished and proactive Executive Assistant to support senior leaders within a fast-paced private equity team. This...North Bridge Staffing
Wood Dale, IL4 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Executive Assistant (Hybrid). Be the first to apply!
Related searches
- remote executive assistant (part-time) Wood Dale, IL
- executive director assisted living facility
- freelance executive assistant
- creative executive assistant
- executive assistant ii
- executive assistant to the head coach
- executive assistant to general manager
- executive assistant internal audit
- office administrator executive assistant
- senior executive secretary