Secretary

SPS Consulting

Position: Secretary
Location: Montgomery County

SPS Consulting seeks enthusiastic and organized Secretary to provide administrative support to the Administrative Services team in the areas of Procurement and Account Payable/Receivable.

Duties may be varied but fall under extensive office and administrative support services, including:
Procurement (75%)

Maintain the current contract database, including updating contract expiration dates, insurance expiration dates, and vendor contact information
Track contract expiration dates, renewal timelines, and insurance renewals
Request and collect insurance certificates from vendors and coordinate review/approval with Risk Management before sharing with Procurement
Request mandatory insurance requirements from Risk Management for new contracts and solicitations
Prepare new contracts, amendments, solicitation documents, and transmittal memoranda using established templates
Prepare scoring sheets for the Qualification and Selection Committees using established templates
Assist with verifying pricing/points calculations
Create and maintain a spreadsheet for allowable fees under benefits contracts
Maintain the encumbrance tracking spreadsheet for non-benefits contracts
Maintain the expenditure tracking spreadsheets for selected contracts including, Personify Health, CPS, Concentra, and Bolton contracts to better inform management on spending and future encumbrance needs.
Create and maintain a spreadsheet tracking fiscal year encumbrances for direct purchase orders that are not issued under existing contracts.

Fiscal/Accounts (25%)

Initiate health insurance invoices into Oracle
Assist with reconciling and recording group insurance revenue and billing remittances
Review and initiate non-health insurance invoice payments
Tuition assistance support for vendor payments
Assist with Outside Agency billing invoices

Requirements:

Considerable experience is required, including experience with assignment-specific word processing and/or spreadsheet software.
Requires specialized knowledge of legal documents and processes in order to type and prepare a variety of documents
Proficient in typing and Microsoft Office applications with good editing skills
Take and transcribe dictation, research files and records, etc.
Possess a friendly and courteous demeanor and is able to work with witnesses and customers
Ability to efficiently operate office equipment, including desktop computers, fax machine, copier and printers

Apply

Vacancy posted 4 days ago

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