Records Clerk-26271505

Records Clerk

Bring your passion for details to help your community.

The County of San Diego is currently hiring for a Records Clerk. This position is eligible for appointment at step 1, $44,262.40 annually. County employees are subject to the County Promotion Rule for Step Placement in Accordance with Compensation Ordinance 1.3.5. Future salary increases include a 6% increase to base pay in June 2026 (3.50% Across-the-Board + 2.50% Market Adjustment) and a 5.50% increase to base pay in June 2027 (3.00% Across-the-Board + 2.50% Market Adjustment). Interviews dates will take place the week of July 27, 2027 for qualified candidates. The job offer will take place the following week. The current vacancies are in the Probation Department however, the list established from this recruitment may be used to fill other future vacancies in other departments. Take a look at the in-demand hiring locations: North County - Vista, South County - Chula Vista, East County - El Cajon, Central County - Downtown/North Park.

About the position: Record clerks working in Probation process and interpret information from a variety of source documents, data entry, and customer service. Incumbents in these positions also provide confidential juvenile/adult offenders' information to Probation Officers, law enforcement agencies, attorneys. Positions may be assigned to work in locked correctional facilities; interact with resident/incarcerated individuals. Position may be stationed to work in back-office and/or reception and interact with staff from the Superior Courts of California. Probation Records Clerks are supervised by Senior Office Assistant and/or Supervising Office Assistant. For more information on this job description, please visit the Records Clerk job classification page. The ideal candidate will:

• Be able to maintain a high level of confidentiality
• Be detail oriented
• Have exceptional communication skills
• Have strong clerical/administrative skills
• Provide excellent customer service
• Have extensive computer knowledge
• Have the ability to remain highly motivated
• Have above average data entry skills
• Maintain a professional demeanor in high-stress or unpredictable situations, including interactions with individuals who may be argumentative, intoxicated, combative, or experiencing a medical emergency

The timeline for this recruitment is outlined below:

• Job Offer and Background Process begins shortly after the interviews conclude.
• Pre-employment Medical Screening: Approximately 3 days following successful background investigation results.
• Anticipated Start Date: Start date will be based upon successful completion of medical screening or other mutually agreed upon date

If you are not selected for this interview process, you may have the opportunity to compete for future vacancies.

Minimum Qualification: Education and/or Experience

1. One (1) year of recent full-time general clerical experience performing duties such as typing/keyboarding, filing, reception, and records management; OR,
2. Completion of an administrative, office, or front desk certificate program from a recognized community or business college.

Note: An associate's degree or equivalent from an accredited U.S. college or university, or a certified foreign studies equivalency may substitute for experience listed above.

Blind Applicant Screening: The Department of Human Resources removes personally identifiable information from all recruitments. This practice, called Blind Applicant Screening, hides a candidate's personal information that could influence or bias a hiring decision. Personal information includes name, phone number, address, gender, age, and race. This process helps contribute to a fair and equitable selection process leading to a more diverse and inclusive workforce. The most highly qualified candidates, based on the evaluation results, will be referred for an interview. Be sure to include your experience in meeting the minimum requirements in both the Work Experience section and the Supplemental Questionnaire section of the Application. Resumes will not be accepted in lieu of the application Work History and/or supplemental questionnaire.

Condition of Employment: As part of the County of San Diego's pre-employment process, prospective candidates will undergo a background check (including fingerprinting) and a pre-employment medical screening prior to beginning County employment. Additional types of background investigations may be conducted based on the job-related activities of the position. Current County employees may be excluded from this process.

Background Investigation: Must have a reputation for honesty and trustworthiness. Felony convictions will be disqualifying. Misdemeanor convictions may be disqualifying depending on type, number, severity, and recency. Prior to appointment, candidates will be subject to a thorough background investigation which may include a psychological, truth verification or other examination or test.

Evaluation: Qualified applicants will be placed on a twelve (12) month employment list based on scores received during the evaluation of information contained in their employment and supplemental applications. Please ensure all information is complete and accurate as the responses you provide on the supplemental application questionnaire will be reviewed using an automated evaluation system. If you are successful in the initial screening process, your application will be reviewed individually to confirm that the information you provided is accurate and qualifying. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions of a job, on a case-by-case basis.

The County of San Diego is an organization committed to veteran hiring, retention, and professional development. We recognize the contributions and sacrifices made by our veterans and value the unique expertise and leadership qualities they bring to our workforce. We strive to provide veterans with the resources and tools necessary to maximize their employment opportunities, and to assist veterans with their transition into civilian life by applying the valuable skills, knowledge and training acquired in service to positions and career paths at all levels within our large organization. Click on the resource links below to learn more about how the County of San Diego supports its veterans.

Veteran's Preference Policy: The County of San Diego offers preferential credits for military service to assist qualified applicants in transitioning from military to civilian careers with the County of San Diego. Please read the Veteran's Preference Policy for additional information.

Military Skills Translator: Do you need assistance translating your military experience into civilian experience? This tool can help! Please read the Military Skills Translator to access the tool.

Under California Government Code Sections 3100 - 3109, public employees are designated as disaster service workers. The term "public employees" includes all persons employed by the state or any county, city, state agency, or public district. Disaster service workers are required to participate in such disaster service activities as may be assigned to them by their employer or by law.

The County of San Diego is committed to valuing diversity and practicing inclusion because our diverse workforce is our greatest asset and our customers are our number one priority.