Principal Administrative Business Partner
$60 - $80 per hourSharp Decisions, Inc.
Pay Rate: $60.00-$80.00/hr
Location: Onsite - South San Francisco, CA
1-year contract with possible extension Job Description
Job Responsibilities
Approximately 30% of the role is dedicated to responsibilities specific to the assigned function. Required Skills and Qualifications
Soft Skills
Onsite position
Location: Onsite - South San Francisco, CA
1-year contract with possible extension Job Description
Job Responsibilities
- Independently manage complex scheduling across multiple time zones while coordinating with senior-level internal and external stakeholders and maintaining strict confidentiality.
- Demonstrate expert knowledge of IT systems, including cSuite and collaboration tools.
- Manage scheduling for senior committee meetings, global summits, department offsites, leadership meetings, and cross-functional meetings.
- Lead the planning, organization, and execution of large-scale meetings involving internal and external stakeholders across multiple time zones.
- Partner with managers or designated leads to develop agendas, distribute meeting materials, and maintain rolling agendas for recurring committee and team meetings.
- Collaborate with Strategic Event Services to plan and execute department-wide offsites and onsites, including global town halls and team meetings.
- Independently plan and execute meetings at congress events and global summits, including venue and speaker selection, audiovisual requirements, catering, agenda development, and contract management.
- Draft email communications on behalf of managers, teams, departments, and senior leaders.
- Partner with leaders to develop communication strategies for internal departmental communications.
- Collaborate with the communications team to track, manage, prepare, and support communications and employee engagement initiatives.
- Manage departmental gSites, Spaces, websites, newsletters, and other communication platforms, including content collection, information distribution, and ongoing maintenance.
- Coordinate the collection and implementation of feedback on communications, as applicable.
- Manage the overall space-planning process, including developing team placement strategies, presenting recommendations to leadership, and serving as the primary project manager.
- Partner with leaders to develop team agreements.
- Collaborate with leadership to assess employee engagement, conduct informal pulse checks, and recommend ideas to enhance engagement.
- Manage complex candidate scheduling and interview processes.
- Coordinate onboarding logistics and administrative activities, including oversight of the first 30-day checklist and relocation arrangements.
- Serve as a point of connection for external stakeholders.
- Stay current on cSuite system changes and organize training for team members and other departmental administrators.
- Assume the role of Administrative Lead when required.
- Manage vendor and speaker engagements, contracts, payments, requests for proposals (RFPs), and vendor selection processes.
Approximately 30% of the role is dedicated to responsibilities specific to the assigned function. Required Skills and Qualifications
- 5-7 years of related experience in administration, operations, or project management.
- Experience in the pharmaceutical or biotechnology industry is strongly preferred
- Experience managing confidential information and exercising discretion with sensitive materials.
- Experience training staff on company or departmental systems, processes, and administrative tools is strongly preferred.
- Demonstrated ability to meet or exceed objectives and performance goals.
- Ability to plan, coordinate, organize, and prioritize work across functional groups while executing strategically. May lead workflow assessment and coordination among team members.
- Ability to foster collaboration and productivity, solicit diverse perspectives, incorporate cross-functional input, and resolve complex issues and conflicts.
- Strong judgment and discretion when handling highly sensitive and proprietary information.
- Commitment to accuracy, attention to detail, effective work procedures, and continuous improvement.
- Ability to independently drive decision-making based on experience, skills, and strategic context.
- In-depth knowledge of cSuite tools, including Gmail, Google Calendar (gCal), Google Sheets (gSheets), Google Slides (gSlides), Trello, Google Meet (gMeet), and Zoom.
- Ability to identify, promote, and train others on innovative tools that improve efficiency and productivity.
- Familiarity with the Genentech organization is strongly preferred.
- Bachelor's degree (BS/BA) or equivalent industry experience.
Soft Skills
- Strong emotional intelligence, discretion, confidentiality, and proactive problem-solving skills.
- Ability to anticipate potential issues and resolve them before they escalate.
- Excellent written and verbal communication skills, with a polite, direct, professional, and accurate communication style.
- In-depth knowledge of Microsoft Office, including PowerPoint, Excel, and Word.
- In-depth knowledge of cSuite tools, including Gmail, Google Calendar, Google Sheets, Google Slides, Trello, Google Meet, and Zoom.
- Ability to provide instruction and training to colleagues on relevant systems and tools as needed.
- 5-7 years of experience supporting senior-level executives, including Senior Directors and above; experience supporting Vice Presidents and above is preferred.
- Bachelor's degree (BS/BA) in a related field.
- Phone screen
- Two-person panel interview
- Final interview with a two-person panel
Onsite position
Vacancy posted 1 day ago
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