Office Manager

Job Description

Job Description

Are you someone who enjoys wearing many hats, keeping a business running smoothly, and making a meaningful impact every day? This is an opportunity to join a small, close-knit organization of approximately 30 employees where your contributions will be seen, valued, and felt throughout the business.

The Office Manager plays a critical role in the organization's success, overseeing a variety of essential business functions, including accounting administration, payroll, human resources, and logistics. Beyond managing day-to-day responsibilities, this individual serves as a trusted partner to the President, helping coordinate priorities, improve processes, and ensure the business operates at its highest level.

The ideal Office Manager candidate is organized, resourceful, and proactive, with the ability to shift seamlessly between daily tasks and broader business needs. Just as important, they enjoy working in a respectful, positive, and encouraging environment where people support one another and take pride in what they do.

Key Responsibilities:

Accounting & Financial Administration

• Manage accounts payable and accounts receivable, including invoice processing, customer billing, payment tracking, and vendor communications.
• Coordinate payroll processing and maintain accurate employee and payroll records.
• Assist with routine financial reporting, reconciliations, and other accounting-related administrative tasks.
• Help maintain organized, accurate financial records and ensure deadlines are consistently met.

Human Resources & Employee Support

• Coordinate onboarding and offboarding, employee documentation, and personnel records.
• Support benefits administration, employee communications, and other HR-related activities.
• Serve as a resource for employees and help foster a positive, professional workplace.
• Assist with maintaining company policies, procedures, and compliance requirements.

Office Operations & Logistics

• Oversee daily office operations and ensure the team has the resources and support needed to be successful.
• Coordinate logistics, scheduling, deliveries, purchasing, and other operational needs.
• Communicate with vendors, customers, employees, and other business partners to keep activities moving efficiently.
• Identify opportunities to streamline processes, improve organization, and create greater efficiency.

Business Partnership & Operational Support

• Work closely with the President as a trusted partner in managing day-to-day business needs and priorities.
• Anticipate needs, resolve issues, and follow through on important tasks without requiring constant direction.
• Take ownership of projects and administrative initiatives that support the company's goals.
• Help connect the dots across different areas of the business, ensuring nothing falls through the cracks.
• Contribute ideas and solutions that help the organization operate more effectively and continue to succeed.

For immediate consideration call Jimmy Tunney at View phone number on ziprecruiter.com.

• Experience in office management, business administration, bookkeeping, or a similar multifaceted role.
• Working knowledge of accounts payable, accounts receivable, and payroll processing.
• Exposure to human resources administration and general business operations.
• Strong organizational skills and exceptional attention to detail.
• A proactive, solutions-oriented mindset with the ability to manage competing priorities.
• Excellent communication skills and the ability to work effectively with employees at all levels.
• A high degree of ownership, accountability, and follow-through.
• Comfort working in a small-business environment where flexibility, adaptability, and a willingness to jump in wherever needed are essential.