Administrative Assistant / Executive Assistant

Job Description

Job Description

Job Title: Administrative Assistant / Executive Assistant

Location: Deerfield, IL - Onsite

Duration: ~ 6 months (temporary assignment for a large mailing project)

Pay Rate: $21/hour W2

Job Description:

The Administrative Assistant / Executive Assistant will provide high-level administrative support by conducting research, handling information requests, and performing clerical duties. The ideal candidate will demonstrate professionalism, confidentiality, and the ability to handle sensitive information while interacting with attorneys and senior executives.

Key Responsibilities:

• Perform general office duties such as ordering supplies, maintaining records systems, and performing basic bookkeeping.
• Prepare invoices, reports, memos, letters, financial statements, and other documents as requested.
• File and retrieve corporate documents, records, and reports.
• Open, sort, and distribute incoming correspondence, including faxes and emails.
• Prepare responses to routine inquiries and correspondence.

Qualifications (Required):

• High school diploma or GED.
• 0–2 years of administrative or executive assistant experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong verbal and written communication skills.
• Excellent organization, time management, and multitasking skills.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Detail-oriented with a strong customer service mindset.

At Swoon, we believe the future is built by great teams working on the technologies that keep the world running. That’s why we focus on more than just filling roles. We help companies build the right teams at the right time – teams that move big ideas forward.

Across the US and Canada, leading organizations trust us to leverage our expertise to help them build, secure, and scale the technologies that are shaping tomorrow. The result isn’t just successful hires. It’s a hiring journey that’s as rewarding as the outcome: teams that thrive, cultures that grow stronger, and results that exceed expectations.

Because at the end of the day, we exist to help companies and people achieve their boldest ambitions.

Company Description

At Swoon, we believe the future is built by great teams working on the technologies that keep the world running. That’s why we focus on more than just filling roles. We help companies build the right teams at the right time – teams that move big ideas forward.\r\n\r\nAcross the US and Canada, leading organizations trust us to leverage our expertise to help them build, secure, and scale the technologies that are shaping tomorrow. The result isn’t just successful hires. It’s a hiring journey that’s as rewarding as the outcome: teams that thrive, cultures that grow stronger, and results that exceed expectations.\r\n\r\nBecause at the end of the day, we exist to help companies and people achieve their boldest ambitions.