International Operations Administrative Assistant

International Operations Administrative Assistant

This is a hybrid position based in our Chicago/O'Hare Area office. Candidates must live within a 100-mile radius of home office.

Pay Range: $50,000-$60,000

The Society of Actuaries is seeking an International Operations Administrative Assistant to support our global team with high-quality administrative coordination and day-to-day operational execution. This role is well suited for someone who is highly organized, detail oriented, proactive, and comfortable working in a fast-paced environment.

What You'll Do

• Provide administrative support to the International Department, including scheduling, meeting coordination, document preparation, and operational follow-up
• Manage calendars and support meeting logistics for department leaders, including proactive identification of scheduling conflicts and coordination needs
• Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, itineraries, and visa-related support
• Support pre-trip and post-trip logistics for staff, delegations, and volunteers
• Prepare and submit expense reports and assist with reimbursement processes
• Track contracts, approvals, signatures, renewals, and other administrative workflows to help ensure deadlines are met
• Maintain departmental records, trackers, and operational documentation
• Support coordination across global offices and internal teams to gather information, route requests, and keep initiatives moving
• Assist with administrative support for meetings, committees, and volunteer-related activities
• Help improve the consistency and efficiency of administrative processes over time

What You'll Need

• Associate's degree or equivalent experience
• 35 years of administrative assistant or related support experience
• Strong organizational and administrative skills with excellent attention to detail
• Experience managing schedules, meetings, travel, expenses, and general coordination tasks
• Ability to work independently, manage multiple priorities, and follow through with minimal oversight
• Strong written and verbal communication skills
• Professionalism and confidence working with leaders, colleagues, volunteers, and external contacts
• Sound judgment, discretion, and a strong customer service mindset
• Proficiency with Microsoft Office and the ability to learn new systems quickly

What We Offer:

• Competitive Compensation: We understand the value of your contributions, and we ensure that you are rewarded competitively for your skills and dedication.
• Generous Paid Time Off: Achieve a work-life balance with ample paid time off, giving you the flexibility you need for personal and family responsibilities.
• Professional Development: We invest in our team's growth. Take advantage of opportunities for continuous learning and career advancement, including tuition reimbursement and continuing education funding.
• Health and Wellness: Your well-being is important to us. Enjoy access to comprehensive health benefits and wellness programs, including our Employee Assistance Program (EAP) and wellness reimbursement.
• Disability Coverage: Gain peace of mind with our comprehensive disability coverage, including life, short-term, and long-term disability benefits.
• Retirement Planning: Secure your future with our 403(b) plan and generous employer contribution.
• Maternal/Paternal Leave: Embrace parenthood with confidence, knowing that we've got you covered every step of the way with supportive leave benefits.
• Flexible Work Environment: Embrace a flexible hybrid environment that supports your productivity and work-life balance.
• Diversity and Inclusion: We celebrate diversity and foster an inclusive workplace where everyone's unique perspectives are valued.

The SOA will provide equal opportunity to all employees and applicants for employment regardless of actual or perceived race, color, religion, age, sex, pregnancy, national origin, ancestry, disability (mental or physical), genetic information, military or veteran status, marital status, order of protection status, gender identity, sexual orientation or any other category protected by applicable law.