Operations Support Specialist

Operations Support SpecialistThe Operations Support Specialist will facilitate administrative processes for the creation of requisitions, work orders, statements, and invoice reconciliations around materials, equipment, and services purchases. This position is also responsible for issue resolution and monthly reporting.Benefits At CalPortland, we're proud to offer a comprehensive, competitive benefits package that provides health and financial support to our most important resources: our employees. Your benefits are an important part of your overall compensation at CalPortland. That's why we give you a wide range of benefits to choose from. All regular full time employees may enroll in a variety of health and welfare plans including medical, dental and vision plans. Other benefits include life insurance, disability coverage, employee assistance program, and retirement program. The company also has a variety of voluntary benefits for employees to choose from.Compensation $57,000 - $67,000 DOEResponsibilitiesCreate work orders, requisitions and execute purchases per established corporate and contract guidelinesExpedite orders as necessary, including any problem-solving and escalation where appropriateProcess all invoices, prepare reconciliations, including vendor statementsSupport miscellaneous administrative activities and needs at the plant levelMonitor the movement of fuel and raw materialsResolve invoice issues with suppliers and implement appropriate root cause correctionsUnderstand and utilize SAP reportsParticipate in special assignments as requested by the Director of Purchasing, including established conference callsMaintain an accurate, up-to-date record-keeping system of transactions - both electronic and hard copiesOrder materials, components, and equipment from approved vendor lists as requiredSupport miscellaneous administrative activities for plants such as payroll input, attendance reports, vacation tracking, inventory discrepancies, preparing reports (incidents/workers compensation)Assist Managers with planning on-site events and meetingsDocument management of purchasing related recordsAssist the operations team in trainings and meetings as neededRun a mail route weekly to various plants - deliver checks and pick up ticketsAssist with ad hoc reporting and analysisEducation High school diploma/GED and/or 3-5 years related work experienceRequirements/QualificationsPrevious experience in a purchasing, materials or supply-chain functionExperience managing a heavy workload and multi-tasking through a diverse list of customer needsAbility to work independently and as part of a teamExcellent customer service, communication, organizational and time management skillsDependable and willingness to learn new thingsHigh degree of accuracy and sense of urgencyStrong analytical and problem-solving skillsFlexible and adaptable to rapidly changing prioritiesProficient in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint)Shifts may vary; overtime work as needed Preferred: Familiar with ERP system – knowledge of SAP a plus Construction materials industry experienceConditions of Employment Successful candidate must submit to post-offer pre-employment physical examination, drug/alcohol screen, and background check. Some positions require FMCSA regulated on-going drug and alcohol testing.Location: Santa Maria, CA, US, 93456 CalPortland