Administrative Assistant

Administrative Assistant

Receive and welcome customers, vendors, and other visitors. Assist division with general administrative tasks. Confirm appointments, offer information, and direct callers to the appropriate personnel.

General Responsibilities

• Project a friendly, uplifting, and professional appearance to all visitors and callers to the Company.
• Perform weekly invoicing to homeowners for all jobs being installed that week.
• Perform administrative tasks to close out jobs including scanning certificates of completions, delivering checks to credit, and funding jobs from Service Finance.
• Apply for permits in all cities where we have upcoming installations.
• Manage the permit process including the registration process that needs done annually.
• Assist with uniforms and attire for existing employees as well as new employees that start with the division.
• Keep records and organize install crew insurance documents as well as lead certification.
• Assist with lunch and other meal orders for individual departments, customer visits, and quarterly update meetings.
• Work with the Entertainment Committee to help organize divisional activities.
• Answer phones, take messages, and direct callers to appropriate person.
• Assist in data entry and other routine duties.
• Maintain organization, safety, and cleanliness of offices.
• Exhibit the highest standard of personal ethics at all times and adhere to all Gunton Corporation policies.
• Perform additional responsibilities assigned by your manager.

Reporting Relationship

Reports to the Customer Support Supervisor

Preferred Qualifications

• Previous administrative assistant experience
• Adaptable to daily changing situations
• Experience in a fast-paced environment
• Associate degree in office administration

What We Offer

• Paid Vacation
• Insurance (Health, Vision, Dental, Life)
• Flexible Spending Account
• 401(k) & Profit Sharing
• Parental Leave

Gunton Corporation is pleased to be an equal employment employer. Decisions concerning employment, transfers, and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law.