Supervising Legal Secretary

The Supervising Legal Secretary performs a wide variety of specialized legal clerical and general clerical work, which includes composing and typing legal documents and correspondence, processing legal documents, and maintaining legal case records. The position involves supervisory responsibility for a clerical staff. Responsibilities Compose and type legal documents and correspondence. Process legal documents and manage filing deadlines. Maintain legal case records. Use shorthand as required. Supervise clerical staff performing legal and general clerical work directly or through subordinate lead workers. Implement and maintain efficient office procedures for recordkeeping and file systems. Establish and maintain effective working relationships with co‑workers, agency personnel, and the public. Knowledge Purpose, format, and processing procedures of diverse legal forms and documents. Legal terminology, spelling, and usage. English grammar, punctuation, and spelling with emphasis on business and legal correspondence. Principles and practices of supervision and training. Basic personnel policies and procedures of Sacramento County. Procedures of the Superior, Municipal, and other courts regarding processing of legal documents and filing deadlines. Structure of the civil and criminal court system. Standard resource material for legal clerical work. General clerical office practices and procedures. Basic organization of a law library. Abilities Plan, organize, and direct the work of others. Train clerical staff and participate in intra‑ and inter‑department training. Analyze situations accurately and implement effective courses of action with minimal direction. Perform and direct the performance of complex legal clerical work independently and with minimum direction. Understand, interpret, and apply oral and written rules, directions, and instructions. Operate standard office machines and equipment, such as typewriters, word processors, computer terminals, printers, tape recorders, copiers, and multi‑line telephones. Train subordinate staff in office‑clerical applications of word processing and computer‑related equipment. Communicate clearly and concisely, orally and in writing. Establish and maintain efficient office procedures for recordkeeping, file systems, and processing of legal documents. Minimum Qualifications One year of experience in Sacramento County service in the class of Legal Secretary II. or two years of experience in Sacramento County service in the class of Legal Secretary I. or three years of clerical experience involving the preparation and processing of legal documents for court action. Education or training from an accredited college, business school, or training school that is directly related to the knowledge and abilities specified for this class may substitute for a maximum of one year of the required experience (30 semester units or 45 quarter units equals one year of experience). Special Requirements Ability to type from clear copy at a rate of 50 net words per minute. Ability to take oral dictation involving legal terminology at a rate of 100 words per minute and transcribe at 30 net words per minute for shorthand‑required positions. Knowledge and ability to perform Word Processing Control Operator duties, including managing word‑processing workstations, diagnosing and correcting problems, and training new users. Probationary Period Six (6) months. Equal Opportunity & Disability Accommodations We are a proud equal opportunity employer. If you need assistance or an accommodation due to a disability for any phase of the hiring process, please contact our Disability Compliance Office at View email address on click.appcast.io or View phone number on click.appcast.io. #J-18808-Ljbffr