In-House Bookkeeper

About VKB Homes:

VKB Homes is a Family owned, fast-growing residential remodeling company specializing in high-end renovations, additions, kitchens, bathrooms, and whole-home transformations throughout the Fox Valley. We are passionate about creating an exceptional experience for both our clients and our team. As we continue to grow, we are looking for a highly organized, detail-oriented professional to help lead our financial and office operations.

Position Overview:

We are seeking an experienced In-House Bookkeeper who can confidently manage company bookkeeping, customer files, office operations, and internal administrative systems. This role is ideal for someone who thrives in a fast-paced environment, takes ownership of responsibilities, and enjoys helping keep a growing company organized and operating efficiently.

The right candidate will be dependable, proactive, highly organized, and comfortable working closely with ownership, sales, production, and clients.

Responsibilities:

Accounting & Bookkeeping Duties:

• Manage accounts payable and accounts receivable.
• Process invoices, receipts, subcontractor payments, and vendor payments.
• Reconcile bank accounts and credit card statements.
• Assist with payroll processing and contractor payment tracking.
• Maintain accurate financial records and job costing information.
• Track project budgets, deposits, and customer payment schedules.
• Prepare internal financial reports and assist with budgeting.
• Coordinate with accountants and tax professionals as needed.
• Help monitor company cash flow and financial organization.

Customer File Management:

• Maintain organized and accurate customer files from sale through project completion.
• Ensure all required contracts, selections, permits, invoices, and documentation are properly uploaded and tracked.
• Manage internal file organization systems and digital records.
• Verify job files are complete before production scheduling and project start.
• Assist in maintaining compliance documentation and signed approvals.
• Support communication between sales, design, production, and accounting departments.

Change Order Management:

• Create, track, and organize project change orders.
• Ensure all change orders are properly approved and signed before work proceeds.
• Coordinate pricing updates and payment collection for change orders.
• Maintain accurate documentation and communication regarding project revisions.
• Work closely with project managers, sales staff, and accounting to ensure change orders are billed and processed correctly.

Office Management Responsibilities:

• Help oversee daily office operations and administrative systems.
• Assist with HR onboarding paperwork and employee file management.
• Help improve office systems, processes, and organizational efficiency.
• Support leadership with reporting, accountability tracking, and operational organization.
• Assist with customer communication and maintain a professional client experience.

Qualifications:

• Previous bookkeeping or accounting experience required.
• Experience with QuickBooks, Buildertrend, or similar software preferred.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and problem-solving skills.
• Professional, dependable, and team-oriented attitude.
• Construction or remodeling industry experience is a major plus.

What We Offer:

• Competitive pay based on experience.
• Long-term growth opportunity within a rapidly growing company.
• Leadership involvement and opportunity for advancement.
• Supportive team-oriented culture.
• Stable, full-time position with meaningful responsibility.
• A company culture built around family, passion, and excellence.

Why VKB Homes?

At VKB Homes, we believe in professionalism, accountability, and delivering an exceptional experience for our clients. We are looking for someone who takes pride in organization, communication, and helping a growing company operate at a high level.

If you are motivated, detail-oriented, and ready to become an important part of a growing company, we would love to hear from you.

Apply today and grow with VKB Homes.