Manager Finance and Grants, Medicine Administrations Billing & Compliance

Position : Manager Finance & Grants

Department : Medicine Administrations - Billing and Compliance

Location: Boston, MA

Schedule : 40 hours per week, Hybrid

JOB SUMMARY:

The Manager Finance & Grants is responsible for all post-award financial functions for the assigned contract and grant portfolio.  The Manager will work closely with the PI and program staff to ensure timely and applicable budget, expenditures and projections.  The Manager will collaborate with Research Staff, Division Chief, Clinical Services, and PI’s (Principal Investigators) in the financial management, planning, and reporting of programs, grants, and contracts, while making sure that the PI’s are receiving sufficient and timely financial information. Will also partner with the proposal development teams on the preparation and coordination of pre-award submissions.  

JOB RESPONSIBILITIES

• Grants fiscal operations management  

• Manage all income, contract, donor, and grant accounts including deposits, balances, and authorization of expenses for all accounts within portfolio. 

• Primary contact for all post-award issues for PI’s within portfolio, including, but not limited to: reimbursements, purchases, invoice payments, staffing, consulting payments, subcontracts, budget analysis, financial planning. 

• Track all accounts using the internal forecast model of budget, actual, and projection tracking ensuring that all workbooks are always up to date. 

• Review and reconcile monthly accounts to actual expenditures. 

• Manage a master reconciliation workbook for all accounts within the portfolio. 

• Manage and maintain centralized post award files. 

• Manage close out process and checklist for all accounts, ensuring funds are spent and allocated appropriately, unspent purchase orders are closed out, etc. 

• Collaborate with Principal Investigators with the preparation of budgets. 

• Generate and distribute reports on a regular basis as assigned and needed. 

• Interface with Department Administration, Division staff, Grants Administration, Purchasing, Accounts Payable, Payroll and other Hospital/University departments and external organizations to ensure a smooth and efficient post award process. 

• Develop and monitor annual budgets for sections and/or PI’s within portfolio. 

• Manage payroll information for all staff and faculty within portfolio, to include, but not limited to: workday and SAP adjustments. 

• Collaborate with PI’s and Section Administrative Director regarding research staff hiring. 

• Orient and advise faculty, staff, students, interns, and fellows on financial policies and procedures of the department, hospital, and university.   

• Assist research staff as needed with post-award management for accounts outside of portfolio. 

• Partner with the proposal development teams to prepare and coordinate pre-award submissions within assigned area; inclusive of budget creation and reporting requirements. 

• The Manager may be asked to temporarily cover department administration vacancies in other sections with the Department of Medicine, as needed. 

Personnel mentorship & training

• Provides direction and development to an administrative staff, by coaching, mentoring and identifying training needs.

Administrative support

• Oversee administrative functions for the division and/or assigned portfolio – working with internal and external groups, facilities, IT, Environmental Services, etc. ensuring floor is management appropriately – inclusive of shared copier management, kitchen management, space management, keys, phone list, email distribution list, etc.,  

• Assist in creating policy and procedure manual. 

The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job.  The above is not intended to represent an exhaustive list of accountable duties and responsibilities required

JOB REQUIREMENTS

EDUCATION:

• Bachelor's degree in Accounting, Finance or related field, or equivalent combination of education and experience.

EXPERIENCE:

• At least five (5) years’ experience in financial management and pre-and post-award grant administration.

• Experience in healthcare, academic, or non-profit field preferred. 

KNOWLEDGE AND SKILLS:

• Knowledge of federal grants, programs and Grants Administration policies and practices 

• Ability to work independently and exercise independent judgment 

• Ability to anticipate objections and plan appropriate responses 

• Ability to perform and lead effectively in stressful situations and to solve problems as they occur 

• Highly organized; able to handle multiple projects, prioritize and meet deadlines 

• Proficient with standard software used in office setting (i.e. MS Word, Excel, web browser, etc) 

• Excellent communication and interpersonal skills, to interact effectively with a multi-layered interdisciplinary team and outside contacts 

• Team player, with a willingness to learn and impart knowledge to the staffs 

JOB BENEFITS:

• Competitive pay

• Tuition reimbursement and tuition remission programs

• Highly subsidized medical, dental, and vision insurance options

• Career Advancement/Professional Development: Access a wealth of ongoing training and development opportunities that will not only enhance your skills but also expand your knowledge base.

Boston Medical Center is an Equal Opportunity/Affirmative Action Employer. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to  View email address on careers.bmc.org or call View phone number on careers.bmc.org to let us know the nature of your request.

Compensation Range:

This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being. 

NOTE : This range is based on Boston-area data, and is subject to modification based on geographic location.

Equal Opportunity Employer/Disabled/Veterans

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