Nursing Administrative Assistant

Nursing Administrative Assistant

MFSON GCC - Glendale, CA 91203

Overview

Salary Range $20.00 - $25.00 Hourly Position Type Full-Time Job Shift Day Education Level High School Diploma Travel Percentage None Category Admin - Clerical

Description

Success Education Colleges (SEC) is a family of institutions comprised of North-West College, Glendale Career College, Nevada Career Institute and Marsha Fuerst School of Nursing. SEC is a leader in allied health education, and has been offering quality and affordable health care training programs for over 58 years.

Our everyday mission is to educate students in short-term and professional programs for gainful employment and career advancement.

Position Summary

The Nursing Department Administrative Assistant provides advanced administrative and technical support to the Dean of Nursing/Director of Nursing and the Nursing Department.

Essential Duties and Responsibilities

• Greets visitors, students, and/or employees and responds to inquiries and requests for information.
• Establishes and maintains cooperative working relationships with other employees and facilitates carrying out instructions involving other departments, transmitting information.
• Maintains office files, student files, and other appropriate records.
• Prepares syllabi, tests, and other documents as requested by Nursing Administration.
• Maintains inventory of office and clinical supplies.
• Performs general clerical duties including organizing, filing, shredding and photocopying documents and files, etc.
• Composes written correspondence and materials; creates and update all departmental forms and prepare for website; prepares minutes, reports, statistical data, and other materials pertaining to the Nursing program.
• Responsible for answering phones, responding to voice or e-mail messages, and sending and receiving faxes.
• Schedules appointments and meetings, sends out meeting notices, makes travel arrangements, and maintains the department calendar.
• Manages the distribution of all incoming and outgoing mail; screens and responds as necessary.
• Assembles attachments and corresponding material; reviews outgoing material for completeness, dates, and signatures.
• Performs assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards in a safe manner and with minimal supervision.
• Assists in developing new and better ways for performing job functions and organizing office procedures.
• Performs all other duties as assigned.

Qualifications

Qualifications Knowledge and Skills

• Demonstrated skills in establishing and maintaining effective working relationships with students, staff, faculty, and the public.
• Proficient in office machines such as telephones, copiers, fax machines, or 10-key calculators.
• Proficient in computer programs utilized, which include electronic mail, Colleague (college database system), Windows XP, Word, Excel and Outlook.
• Knowledge of department and college policies, procedures, and practices with the ability to answer work related questions and/or interpret and apply these guidelines correctly in various situations.
• Knowledge of business English using appropriate words, correct grammar, punctuation, and spelling.
• Ability to use independent judgment and discretion.
• Detailed-oriented with skills in proofreading materials and data entry.
• Solid verbal and written skills.

Education and Experience

• High School diploma or equivalent.
• Previous secretarial experience and demonstration of good clerical skills required.
• Previous hospital/medical experience is helpful.
• Knowledge of medical terminology is helpful.

Benefits:

• Competitive total compensation package.
• Comprehensive health, dental, and vision insurance.
• Retirement savings plan.
• Generous paid time off and holidays.
• Professional development opportunities.
• Collaborative and inclusive work environment.

Success Education Colleges is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, SEC will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer