Facilities Coordinator

Facilities Coordinator

The Facilities Coordinator supports the Workplace Experience team by overseeing daily facilities operations, coordinating vendors, and delivering high-quality workplace services. This role ensures a clean, safe, and professional office environment while fostering strong relationships with internal stakeholders and consistently meeting service expectations and performance standards.

Responsibilities

• Promote a culture of teamwork, collaboration, and service excellence across the workplace.
• Perform daily site walkthroughs to ensure the office remains clean, safe, and professional.
• Respond promptly to work orders, meeting key performance indicators and maintaining high levels of customer satisfaction.
• Conduct regular site inspections and identify opportunities to improve operations and service delivery.
• Coordinate and track repairs, maintenance activities, and minor projects from initiation through completion.
• Provide direction and oversight to vendors, facilities staff, and service providers to ensure seamless execution of services.
• Support vendor sourcing, procurement activities, and service coordination as needed.
• Assist with office moves, including furniture building, furniture reconfigurations, and space changes.
• Coordinate meetings, events, and conference room setups to support business needs.
• Support front-of-house services, including reception, guest services, mail handling, and courier coordination.
• Manage office supplies, including ordering, inventory, and distribution.
• Coordinate equipment maintenance and oversee building access systems to ensure smooth operations.
• Maintain accurate records, documentation, and workplace systems related to facilities operations.
• Assist in managing landlord relationships and coordinating building services in line with agreements.
• Support safety and security programs within the facility and encourage safe workplace practices.
• Assist in developing, updating, and maintaining emergency response and evacuation plans.
• Ensure compliance with environmental health and safety standards and relevant workplace policies.
• Ensure all services are delivered in accordance with contracts and agreed key performance indicators.
• Build and maintain strong relationships with clients and internal stakeholders.
• Deliver a high level of customer service, reflected in positive feedback and overall workplace experience.
• Coordinate site activities in alignment with established policies, procedures, and scope of work.

Essential Skills

• Demonstrated experience in facilities management, property management, hospitality, or a related field (preferred).
• Strong customer service skills with a focus on delivering a positive workplace experience.
• Hands-on experience with facilities maintenance and building maintenance activities.
• Ability to work independently while managing multiple priorities in a fast-paced environment.
• Experience using hand tools and power tools safely and effectively.
• Proficiency in Microsoft Office and other Microsoft computer applications.
• Proficiency with workplace technology tools and systems.
• Knowledge of workplace safety standards and vendor management practices (a plus).
• Basic understanding of building systems such as HVAC, electrical, fire/life safety, and mechanical systems (preferred).
• Strong communication skills, both written and verbal, with the ability to interact effectively with stakeholders at all levels.
• Strong organizational and problem-solving skills with attention to detail.
• Ability to lift and move up to 50 lbs as needed.
• Self-motivated, flexible, and customer-focused with a proactive mindset.

Additional Skills & Qualifications

• Background in facilities management, property management, or hospitality is advantageous.
• Experience with furniture building, assembly, and furniture reconfigurations.
• Familiarity with facility management practices and vendor coordination.
• Ability to adapt to changing priorities and support a variety of workplace services.
• Comfort working with building access systems and coordinating building services.
• Experience supporting reception, guest services, and mail or courier coordination.

Why Work Here?

You will join a workplace that values service excellence, collaboration, and continuous improvement in the employee experience. The role offers the opportunity to take ownership of a dynamic office environment, work closely with a variety of stakeholders, and develop broad skills across facilities operations, vendor management, and workplace technology. You will contribute directly to a safe, well-run, and engaging environment while gaining experience that can support long-term growth in facilities and workplace management.

Work Environment

This role begins as a 90-day assignment with the intention to transition to a full-time position. The standard schedule is Monday through Friday, 8:00 AM to 5:00 PM, providing a predictable daytime workweek. The position is based in an office environment that requires regular site walkthroughs, interaction with building systems, and coordination with vendors and service providers. You will work with workplace technology tools, Microsoft Office applications, and standard facilities equipment, including hand tools and power tools. The role involves occasional lifting and moving of items up to 50 lbs and supporting reception, meeting setups, and general office operations in a professional, business-oriented setting.

Job Type & Location

This is a Contract to Hire position based out of Redwood City, CA.

Pay and Benefits

The pay range for this position is $28.00 - $33.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Redwood City, CA.

Application Deadline

This position is anticipated to close on Jul 13, 2026.