Executive Assistant - Remote

Executive AssistantOptum NJ, is seeking an Executive Assistant to join our team from anywhere within the U.S. Optum is a clinician-led care organization that is changing the way clinicians work and live.As a member of the Optum Care Delivery team, you'll be an integral part of our vision to make healthcare better for everyone.At Optum, you'll have the clinical resources, data and support of a global organization behind you so you can help your patients live healthier lives. We believe you deserve an exceptional career, and will empower you to live your best life at work and at home. Experience the fulfillment of advancing the health of your community with the excitement of contributing new practice ideas and initiatives that could help improve care for millions of patients across the country. Because together, we have the power to make health care better for everyone. Join us and discover how rewarding medicine can be while Caring. Connecting. Growing together.The Executive Assistant will support Managers with senior level administration services including answering the telephone, typing/word processing of documents, maintaining calendars and setting up meetings, making travel arrangements, copying, faxing, greeting visitors, setting up files, tracking expenses, and coordinating building and equipment maintenance.This is a fast-paced working environment that requires the ability to multitask with attention to detail and excellent organizational skills.You'll enjoy the flexibility to work remotely from anywhere within the U.S. as you take on some tough challenges. For all hires in the Minneapolis or Washington, D.C. area, you will be required to work in the office a minimum of four days per week.Candidates living in New York, New Jersey, or Connecticut will be prioritized as these states align with the markets this position will be supporting.Primary Responsibilities:Provide primary support to leadership with schedule, coordinate and manage meetings, expenses & travelMaintain and communicate sensitive or confidential information in accordance with internal policies and proceduresManage active calendars, resolve scheduling conflicts as they arise, prioritize ensuring effective time management for the executivesCreate, prepare, and distribute all meeting materialsMaintain charitable/community relations and promotional items budget and sponsorshipsEnsure all resources and technology are set up and working for all meetingsMake travel arrangements for leadershipHelp plan and coordinate Broker meetings and external events as neededOrganize logistics of large or offsite events, using internal resources as neededCompile and integrate information needed to complete reports and documentsPrepare or format office documentation needed for various audiencesPost relevant documentation onto relevant systems and communication boardsMaintain and distribute broker email and address mailing lists as neededUtilize Microsoft 365 software and other applicationsMonitor and oversee internal office communicationsThis position may occasionally assist in onboarding new employees depending upon the role of the hireMaintain and keep updated office and distribution listsConsult and communicate with internal and external customers to identify and provide resourcesResearch and provide needed information to respond to requests in a timely mannerMay occasionally assist with reviewing and approving timecards, employee reviews and feedbackYou'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.Required Qualifications:High school education or equivalent experience2+ years of administrative support to leadership in a corporate settingExperience working in a fast-paced, matrix organizationExperience working independently and under pressure at times to handle a wide variety of activities and confidential matters with tact and discretionExperience handling all aspects of meeting production and organization including creation of Power Point presentations, scheduling, catering, room preparation, etc.Proficient level of all Microsoft Office including Word, Excel, Outlook, and PowerPointHigh degree of personal integrity and solid interpersonal skillsProven exceptional attention to detailProven ability to provide high quality, consistent services to the various leaders within the departmentPreferred Qualifications:Experience working within a healthcare settingExperience working for a Fortune 500 companyExperience with booking business travel following company guidelines and recommendationsExperience with AMEX TravelExperience with ConcurExperience with SmartsheetPay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $20 - $36 per hour based on full-time employment. We comply with all minimum wage laws as applicable.Application Deadline: This will be posted for a minimum of 2 business days or until a sufficient candidate pool has been collected. Job posting may come down early due to volume of applicants.At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.