Assistant Director of Budgets and Contracts

PRIMARY FUNCTION/PURPOSE:

The Assistant Director of Budgets and Contracts is a newly created, highly strategic role designed to bridge senior financial leadership and operational execution. Reporting to the Director of Budgets and Contracts, the Assistant Director will play a pivotal role in advancing budgetary excellence, financial transparency, and contract management across CRF's diverse program portfolio. The Assistant Director leads, supervises and evaluates a team of Budget Managers while serving as a key financial partner to the CFO, Accounting, and Program teams.

PRIMARY RESPONSIBILITIES:

Financial Metric Alignment and Dashboard Development

• Partner with the CFO and Director to embed standardized financial performance metrics (KPIs) into budget creation, reporting, and monitoring processes.
• Co-lead the design and rollout of fiscal dashboards (Excel and/or Power BI) to highlight trends, identify risk, and benchmark performance.
• Translate real-time financial analysis into actionable insights for leadership and program teams.

Budget Oversight and Planning

• Review and approve all budget modifications and new contract submissions prior to Director review to ensure accuracy, consistency, and funder compliance.
• Maintain and update agency-wide cost allocation methodologies.
• Guide Budget Managers in developing clear budget narratives and justifications aligned with programmatic goals.

Ensure all budgets are mission-aligned yet operationally and contractually rigorous, accurately reflecting the staffing, OTPS, and resource allocations required to deliver program objectives.

Accounting Collaboration and Reconciliation

• Serve as the liaison between Budget and Accounting teams to streamline monthly closes, accruals, and variance analyses.
• Standardize reconciliation tools to align contract spending with reimbursement timelines, maximizing claimable revenue.

Leadership, Communication, and Team Development

• Provide technical leadership, mentorship, and coaching to Budget Managers.
• Lead internal training initiatives on budgeting systems, financial metrics, and operational compliance (e.g., Passport, SMS, PIP).
• Act as the daily point of contact for budgetary inquiries from Program Directors, Fund Development, and Operations staff.
• Foster a culture of fiscal stewardship, collaboration, and excellence across all budget activities.

MiNIMUM QUALIFICATIONS:

• Bachelor’s degree in Finance, Economics, Accounting, Public Administration, or a related field required.
• Five years of progressive experience in nonprofit budgeting, financial planning, and/or government contracting.
• Demonstrated experience with or strong knowledge of NYC contracting agencies (DHS, HRA, OMH) processes and systems (Passport, SMS, PIP).
• Advanced proficiency in Microsoft Excel (pivot tables, vlookups, modeling).
• Experience with Blackbaud Financial Edge preferred.
• Financial dashboarding experience (Power BI or similar) a strong plus.
• Communication Skills- Ability to distill complex financial data into understandable narratives for non-financial
• Strong understanding of nonprofit operational structures, shelter/case management workflows, and public grant reporting.
• Excellent analytical, evaluative, and problem-solving skills with meticulous attention to detail.
• Superior written and verbal communication skills, with the proven ability to explain technical concepts to non-technical human service staff.
• Ability to work independently with minimal supervision in a fast-paced environment while managing multiple project priorities.

OTHER REQUIREMENTS (including Physical Demands):

• Local travel to CRF shelter facilities throughout New York City may be required for staff training and site support.
• Light lifting and moving of computer hardware/peripherals weighing up to 20 pounds.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.