Facilities Coordinator

JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world‑class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and find a place where they belong. Whether you have deep experience in commercial real estate, skilled trades or technology, or you are looking to apply your experience to a new industry, join our team as we help shape a brighter way forward. Facilities Coordinator What this job involves: As a Site Operations Coordinator at JLL, you will provide essential administrative and operational support to the site‑management team. This role ensures smooth day‑to‑day facilities operations and serves as a key liaison between clients, vendors and internal stakeholders. Schedule: Monday through Friday, 8 am – 5 pm (some overtime required) Day‑to‑day tasks will include: Operational Support Schedule and coordinate vendor activities and site inspections Manage site work orders for Facilities and MAC Coordinate site meetings and help prepare relevant set‑ups and materials Assist front‑desk operations and greet visitors Assist in snack & refreshment program execution and oversight Liaise with regional mailroom lead to ensure smooth site operations Maintain accurate records of vendor interactions, service requests and site activities Participate in safety and compliance initiatives to promote a safe working environment Assist with budget development in collaboration with Site and Regional Facility Managers Client Stakeholder Management Receive and process client requests for operational and event needs Participate in planning meetings with clients, facility managers and key stakeholders Initiate meetings to review schedules with vendors and stakeholders Communicate issues and concerns requiring resolution to appropriate JLL leadership Respond to routine inquiries from staff, vendors and clients Reporting and Documentation Assist in preparation of reports on site operations and vendor performance Track and report on key performance indicators (KPIs) Assist with close‑out activities including reports, lessons learned and client surveys Support the implementation of site procedures and protocols Maintain site documentation and operational manuals Desired experience and technical skills Required 2+ years of experience in facilities coordination, operational support or a similar role in a corporate real‑estate environment Strong organizational skills and attention to detail with the ability to multi‑task Proficiency in Microsoft Office suite, especially Excel and Outlook Proficiency in Google Workspace Apps, particularly Sheets and Mail Excellent written and verbal communication skills Ability to prioritize tasks, manage time effectively and work both independently and as part of a team Excellent understanding of customer‑service principles Ability to work onsite full time with flexibility for travel between client locations Preferred Bachelor’s degree in a related field Experience in a facilities‑management or property‑management environment Knowledge of construction or commercial real‑estate industry Familiarity with vendor‑management concepts Experience with data entry and CMMS management Understanding of health and safety practices in a workplace setting Strong interpersonal skills with the ability to interact with executive‑level internal and external clients Personal Attributes Detail‑oriented with the ability to prioritize and manage differing business needs Self‑motivated with the ability to identify skill‑development opportunities and seek training Flexible with work hours and travel as needed Talent for self‑management and proactive problem‑solving This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. Estimated compensation for this position: 75,000.00 - 80,000.00 USD per year Location: On‑site – Redwood City, CA Benefits 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Early access to earned wages through Daily Pay California Residents Only Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to providing reasonable accommodations to individuals with disabilities. We consider all qualified applicants, including those with criminal histories, in compliance with applicable state and local laws. #J-18808-Ljbffr JLL