Administrative Assistant

Administrative AssistantWe are looking for an Administrative Assistant who is highly organized, proactive, and collaborative to join our US Epilepsy & Rare Syndromes team, based in our Atlanta, GA office.About the roleYou will provide comprehensive administrative and operational support in a fast-paced, evolving environment. You will manage complex activities, handle confidential information with discretion, and help leaders and teams work effectively. Success requires strong ownership, sound judgment, attention to detail, and the ability to anticipate needs while managing competing priorities independently.Who you'll work withYou will work with the Head of Marketing, Head of Medical, and their respective teams. You will also partner closely with the Executive Assistant, other administrative professionals, and cross-functional colleagues across Marketing, Medical, and the broader organization.What you'll doManage complex calendars, meetings, competing priorities, and scheduling conflicts proactivelyCoordinate meetings, travel, accommodations, catering, materials, agendas, and follow-up activitiesPrepare correspondence, presentations, spreadsheets, records, expense reports, and business materialsSupport contracts, onboarding, offboarding, documentation, and outstanding administrative activitiesMaintain SharePoint and Teams sites, document libraries, and shared resourcesSimplify administrative processes while building trusted relationships across cross-functional teamsInterested? For this role we're looking for the followingMinimum requirementsBachelor's degree or equivalent combination of education and relevant experienceProfessional administrative or business support experience managing multiple priorities and deadlinesProficiency with Microsoft Outlook, PowerPoint, Excel, Word, Teams, and SharePointStrong written and verbal communication skills with high attention to detailAbility to work independently, anticipate needs, and adapt as priorities changeDemonstrated discretion, sound judgment, collaboration, and relationship-building skillsPreferred requirementsExperience supporting senior leaders and multiple team membersExperience coordinating complex calendars and domestic or international travelFamiliarity with expense management, procurement, and invoice processing systemsExperience supporting contracts and related administrative processesExperience working with global or cross-functional teamsExperience in pharmaceutical, biotechnology, healthcare, or another regulated industryThis position's reasonably anticipated base salary range is $63,200 - $83,000. The actual salary offered will take into account related knowledge, skills, experience and location among other factors and may fall outside the expected range.Are you ready to 'go beyond' to create value and make your mark for patients? If this sounds like you, then we would love to hear from you!About us UCB is a global biopharmaceutical company, focusing on neurology and immunology. We are over 9,000 people in all four corners of the globe, inspired by patients and driven by science.Why work with us? At UCB, we don't just complete tasks, we create value. We aren't afraid to push forward, collaborate, and innovate to make our mark for patients. We have a caring, supportive culture where everyone feels included, respected, and has equal opportunities to do their best work. We 'go beyond' to create value for our patients, and always with a human focus, whether that's on our patients, our employees, or our planet. Working for us, you will discover a place where you can grow, and have the freedom to carve your own career path to achieve your full potential.At UCB, we've embraced a hybrid-first approach to work, bringing teams together in local hubs to foster collaborative curiosity. Unless explicitly stated in the description or precluded by the nature of the position, roles are hybrid with 40% of your time spent in the office.UCB is an equal opportunity employer. All employment decisions will be made without regard to any characteristic protected by applicable federal, state, or local law. UCB invites you to voluntarily self-identify during the application process. Provision of self-identification information is entirely voluntary and a decision to provide or not provide such information will not have any effect on your application for employment, your employment with UCB, or otherwise subject you to any adverse treatment. Any information you provide will be considered confidential and will be kept separate from your application and/or personnel file and will only be used in accordance with applicable laws, orders, and regulations.Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on View email address on click.appcast.io for application to US based roles. Please note should your enquiry not relate to adjustments; we will not be able to support you through this channel.