Administrative Assistant

Job DescriptionJob DescriptionBenefits/PerksCompetitive CompensationPaid Time OffCareer Growth OpportunitiesJob SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include orgianizing project related documents, enter billing information, helping office staff organize and keep track of projects and materials. Duties will also include working with pay applications and interacting with other client personnel as it relates to billing and project invoicing. Other dueis

answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Additionally, duties will include tracking budgets, submitting and organizing pay applications, keeping track of orders and other project related tasks. The position may also involve helping organize and prioritize bids and ITBs the company receives from clients. The position will also be responsible in assisting in the project scheduling and vendor coordination for 75+ annual commercial installs. Position may be part time for the right candidate.ResponsibilitiesEnter billing and invoicing for projects and project related purchasesSchedule appointments and maintain a calendarOrganize meetings, submittals, documents and other project related filesHelp to maintain bidding schedules and other customer related requests.Contribute to company reportsMaintain an organized filing systemDevelop, update, and maintain relevant office proceduresQualificationsHigh school diploma/GED required, Associate’s degree or administrative training is preferredPrevious experience as an Administrative Assistant or in a similar positionFamiliarity with standard office equipment such as printers and fax machinesExcellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint and QuickBooks onlineHighly organized with excellent time management skills and the ability to prioritize projects