Administrative Assistant

Job Description

Job Description

We are looking for a bilingual (English/Spanish) Administrative Assistant to support the Training Director and contribute to the day-to-day operations of a busy training function in Asheville, NC. This contract opportunity with potential for a permanent role is ideal for someone who thrives in a fast-moving automotive environment, stays organized under shifting priorities, and brings a proactive approach to both administrative coordination and team support. The position begins fully onsite and may transition to a hybrid arrangement based on business needs, offering the chance to play a key role in training events, scheduling, reporting, and executive-level assistance.

Responsibilities:

• Provide day-to-day administrative support to the Training Director while helping keep departmental activities organized and on schedule.

• Coordinate logistics for multi-day training programs and bootcamps, including planning materials, room readiness, attendee needs, and overall event support.

• Prepare, organize, and replenish training resources, office supplies, meals, and other items required for meetings and learning sessions.

• Manage calendars and scheduling needs, ensuring training sessions, meetings, and related activities are arranged efficiently.

• Serve as a point of contact for employees participating in training programs, offering clear communication and timely assistance.

• Track training participation and completion data through Workday and generate reports to support program oversight.

• Assist with executive support duties such as arranging travel, supporting meeting coordination, and facilitating communication with internal stakeholders.

• Contribute administrative and operational support to the broader training team as priorities shift and new needs arise.

• Demonstrated experience in administrative support, executive assistance, training coordination, education, or a related function.

• Strong organizational skills with the ability to manage multiple priorities in a fast-paced setting.

• Clear and detail-oriented communication skills, both written and verbal.

• Ability to work independently, use sound judgment, and follow through with minimal supervision.

• Adaptable approach and willingness to adjust quickly as schedules and business needs change.

• Collaborative mindset with a positive attitude and a readiness to support team goals.

• Proficiency with Workday, Google Workspace, and Microsoft Excel.

• Experience with calendar management, executive meetings, and travel coordination is preferred.