Office Assistant

Job Description

Job Description

We are seeking a self-motivated, detail-oriented office assistant with experience in the commercial maintenance industry. This role is crucial to maintaining daily operations, managing work orders, coordinating with vendors, and ensuring effective communication between clients and field teams.

If you’re someone who can think on your feet, stay organized under pressure, and take ownership of your work — we want to hear from you.

Key Responsibilities

• -Dispatch and manage daily work orders to technicians and vendors
• -Coordinate schedules, service calls, and follow-ups
• -Communicate with clients regarding service requests and updates
• -Track job progress and ensure timely completion
• -Maintain accurate records, reports, and documentation
• -Assist with invoicing, billing, and administrative tasks
• -Support operations to ensure efficiency and customer satisfaction

Requirements

• -Minimum 1 year of experience in commercial maintenance or facilities management
• -Strong work order dispatching experience (required)
• -Ability to multitask and prioritize in a fast-paced environment
• -Strong communication and problem-solving skills
• -Highly organized and detail-oriented
• -Must be self-motivated and able to work independently
• -Proficient in Microsoft Office and/or dispatching software

What We’re Looking For

• -Someone who can take initiative without constant supervision
• -Quick thinker who can handle unexpected issues calmly
• -Strong sense of accountability and follow-through
• -Team player with a positive, professional attitude

Competitive pay based on experience
Stable, full-time position