Office and Administrative Support

Job Description

Job Description

Office and Administrative Support

Location: 325 W. Gaines Street, Tallahassee, FL 32399
Work Arrangement: Onsite / In-person
Contract Duration: November 2, 2026 – June 30, 2027
Work Environment: Cubicle / Open Office Area
Dress Code: Business Casual
Parking: Garage parking available for $6.00 per month

Position Overview

The Florida Department of Education (FL-DOE), Comptroller’s Office, is seeking a detail-oriented and professional Office and Administrative Support candidate to provide day-to-day administrative assistance in a professional office environment. The selected candidate will support bureau operations by greeting visitors, answering multi-line telephone calls, managing incoming mail, operating office equipment, scanning documents, and maintaining confidential records.

The ideal candidate will possess strong communication and organizational skills, proficiency in Microsoft Office applications, and the ability to handle sensitive information with discretion and professionalism.

Key Responsibilities

• Greet visitors and customers professionally and provide assistance as appropriate.
• Answer and manage a multi-line telephone system, direct calls, and take messages accurately.
• Provide administrative assistance and clerical support to office staff and upper management.
• Operate office equipment, including personal computers, copiers, fax machines, scanners, and calculators.
• Use Microsoft Office applications, including Word, Excel, Access, and Outlook, for daily administrative tasks.
• Open, date-stamp, sort, and distribute incoming mail to the appropriate staff members.
• Scan, copy, organize, and maintain documents and office records.
• Handle confidential documents and sensitive information with discretion.
• Maintain an organized, professional, and efficient office environment.
• Follow established office procedures, business-casual dress standards, and workplace guidelines.

Required Qualifications

• Ability to speak and understand English.
• High school diploma or equivalent.
• Minimum of 2 years of experience working in a professional office environment with business-casual attire.
• Minimum of 2 years of experience providing administrative assistance to upper management in a business office.
• Minimum of 2 years of experience greeting customers and answering multi-line telephone systems.
• Minimum of 2 years of experience operating office equipment, including computers and copy machines.
• Minimum of 2 years of experience using Microsoft Office applications, including Word, Excel, Access, and Outlook.
• Minimum of 2 years of experience handling confidential documents and records.
• Minimum of 6 months of experience scanning documents.

Highly Desired Qualification

• Previous employment with the State of Florida.

Required Skills

• Professional verbal communication and customer service.
• Microsoft Office proficiency: Word, Excel, Access, and Outlook.
• Personal computer and basic office software proficiency.
• Experience using copiers, scanners, fax machines, and calculators.
• Document scanning, copying, sorting, and filing.
• Mail handling and distribution.
• Confidential document management and attention to detail.
• Organization, multitasking, and time management.

Ideal Candidate Profile

The ideal candidate is a reliable, organized, and customer-focused administrative professional who can work onsite in Tallahassee, Florida. The candidate should be comfortable interacting with visitors, managing telephone communications, supporting office leadership, handling confidential documents, and performing routine administrative duties while maintaining professional standards.

Important: Previous State of Florida employment is highly desired but is not listed as a mandatory requirement. Candidates must be able to work in person at the specified Tallahassee location.