Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Office Administrator

Insight Global

  1. Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately
  2. Facilities support, for example calling a plumber or repairman as needed
  3. Support for AP processes (AP duties not included, but they will prepare AP info to go to a third party finance team to prevent AP rejections)
  4. Preparing the office, catering, conference rooms etc. for visits from Executives
  5. Support organization and documentation for a fleet of about 14 vehicles
  6. Coordinate with security and IT for key card access for any new hires
  7. Any other ad hoc administrative support duties that arise
Required Skills & Experience Experience in a true office support role (rather than executive support) Experience with a multi-line phone system for reception duties Experience with office vendor coordination and AP/invoicing support Nice to Have Skills & Experience Experience with Oracle, especially Oracle Horizon #J-18808-Ljbffr Insight Global

Vacancy posted 3 days ago
Similar jobs that could be interesting for youBased on the Office Administrator in Portland, ME vacancy
  • Responsibilities Provides administrative support to ensure efficient operation of our office. Answer phones and greet visitors. Collate and distribute mail. Create and maintain digital filing systems. Carries out administrative duties such as filing, typing, copying, scanning... 
    Suggested
    Hourly pay
    Full time
    Work at office
    Relocation
    Monday to Friday
    Shift work

    Industrial Automation Supply

    Portland, ME
    5 days ago
  •  ...Office Assistant Fore Points Marina, an Ocean Havens Property, is looking to fill the position of Office Assistant. The Office...  ...car rentals and/or dinner reservations Assists with daily administrative tasks Qualifications: Concierge, or hospitality, experience... 
    Suggested
    Part time
    Seasonal work
    Work at office
    Local area
    Weekend work
    Weekday work

    Ocean Havens

    Portland, ME
    5 days ago
  •  ...values: respect, development for all employees regardless of position, and a commitment to give back to our communities. The Office Administrator will be responsible for assisting the Office and Administration Manager in ensuring that all guests of the Great Neck office... 
    Suggested
    Work at office

    Iovino Enterprises LLC

    Long Island, ME
    4 days ago
  • $16 - $30 per hour

     ...proven ability to work from home at the same level as from an office. Data entry clerks come from all different backgrounds including...  ...telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center,... 
    Suggested
    Hourly pay
    Part time
    Work at office
    Remote work
    Work from home
    Flexible hours

    Jobconversion, LLC

    Portland, ME
    2 days ago
  • $19 - $22 per hour

     ...Administrative Assistant – Rehab Without Walls Join our Rehab Without Walls team and help keep our mission moving! We're looking for an...  ...candidate is someone who is comfortable with technology, Microsoft Office, and managing multiple priorities in a fast-paced environment.... 
    Suggested
    Work experience placement
    Work at office

    BrightSpring Health Services

    South Portland, ME
    2 days ago
  •  ...Chief Nursing Officer (CNO) About the Company Prominent provider of high-quality inpatient rehabilitation services Industry...  ...that nursing services are delivered in a cost-effective manner. Functions ~ Medical Care/Hospital Administration... 

    Confidential

    Portland, ME
    1 day ago
  •  ...File Clerk Summary: The File Clerk assists the Director of Rehabilitation (DOR) with non-resident related activities and office administration duties. Essential duties and responsibilities: Prepare environment and equipment for patient treatment. Participate... 
    Work at office
    Flexible hours

    Reliant Rehabilitation

    Portland, ME
    2 days ago
  • Admissions Liaison Are you a relationship-builder who loves navigating complex puzzles to help people? We are looking for a dynamic Admissions Liaison to serve as the face of our community. In this role, you aren't just filling bedsyou are guiding families, hospital...
    Local area

    Portland Center Assisted Living

    South Portland, ME
    2 days ago
  • Clinical Rehab Liaison Career Opportunity Now Hiring: PRN & Weekend Part-Time (PT24) Weekend Part-Time working hours: Friday, Saturday, and Sunday - 8 hour shifts Appreciated for your Clinical Rehab Liaison skills Clinical License Required Ever heard of a clinical...
    Full time
    Part time
    Relief
    Immediate start
    Flexible hours
    Shift work
    Weekend work

    Encompass Health

    Portland, ME
    1 day ago
  •  ...degree preferred. Must be able to write the English language in a legible and understandable manner. Ability to nimbly operate basic office machines and computer software. Must possess the ability to deal tactfully with personnel, residents, family members, visitors, and... 
    Work at office
    Local area
    Immediate start
    2 days per week
    3 days per week

    First Atlantic Health Care

    Portland, ME
    3 days ago
  •  ...Chief Nursing Officer (CNO) About the Company Prominent provider of inpatient rehabilitation services Industry Hospital...  ...excellence and employee development. Hiring Manager Title CEO Functions ~ Medical Care/Hospital Administration Confidential

    Confidential

    Portland, ME
    3 days ago
  •  ...public (members or vendors), requiring ordinary courtesy in providing assistance and information. Must be able to operate general office equipment including calculator, photocopier, PC, telephone; requires lifting and motions tasks. Competitive salary and rich benefit... 
    Apprenticeship
    Work at office
    Immediate start

    Maine Credit Union League

    Portland, ME
    3 days ago
  • The compensation range listed reflects the range Northern Light Health anticipates relying on in setting the wages for the position. The range may not necessarily include all additional compensation elements available, such as differentials, incentive programs and benefits...
    Full time
    Flexible hours

    Northern Light Health

    South Portland, ME
    3 days ago
  • $750 per week

     ...services, and customer experiences. Role Overview: We are welcoming participants from all backgrounds, including anyone looking for administrative assistant roles, to take part in upcoming market research studies. These may involve online discussions, product testing, or... 
    Part time
    Casual work
    Remote work
    Flexible hours

    AFG

    South Portland, ME
    4 days ago
  • Job From Home Data Entry Clerk - Part-Time Leipzig, SN, Germany Or refer someone Job Openings Job From Home Data Entry Clerk - Part-Time About the Job Job From Home Data Entry Clerk - Part-Time This is your chance to start a lifelong profession with limitless...
    Weekly pay
    Part time
    Remote work
    Shift work
    Night shift
    Day shift

    Staffing Data Services Agency

    Portland, ME
    3 days ago
  • $18 per hour

    Berlin City Auto Group is actively hiring a customer-focused, results-oriented Business Development Associate to join our growing team in Portland, Maine! Competitive pay starts at $18.00 per hour, based on experience, plus a bonus incentive of up to $125.00 per week! ...
    Hourly pay
    Full time
    Local area
    Flexible hours

    Berlin City Toyota

    Portland, ME
    4 days ago
  • $22 per hour

    The Part TIme Flexible Customer Service Associate consults with customers on their rental. Maximizing revenue opportunities by actively offering products and services and overcoming customer objections. Ensures that the customer receives world-class customer service ...
    Part time
    Local area
    Immediate start
    Worldwide
    Flexible hours
    Shift work

    Hertz

    Portland, ME
    1 day ago
  • Freelance Court Reporter Stenographer Portland - ME Overview Position Type: Contractor Education Level: None Travel Percentage: Up to 50% Description Join Esquire as a Freelance Court Reporter / Stenographer — a critical role where you'll capture the official...
    For contractors
    Freelance
    Remote work
    Flexible hours

    Esquire Deposition Solutions

    Portland, ME
    4 days ago
  • Velotic is looking for a Sales Variable Compensation Specialist to join their Revenue Operations Team in Portland, Maine. This role will be crucial in administering and analyzing sales incentive compensation programs. The ideal candidate should have 2–4 years of experience...
    Local area
    Remote work

    VELOTIC

    Portland, ME
    2 days ago
  • Assistant Manager Position As an Applebee's® Assistant Manager, you will be engaged in all aspects of the day-to-day operations at the restaurant. You are responsible for getting guests and staff passionate about their experience every day at Applebee's®. You will need...
    Local area
    Immediate start
    Shift work

    Flynn Group

    Portland, ME
    4 days ago
  • $24 - $27 per hour

    Are You Craving A Career With An Industry Leader? Panda Express is searching for experienced leaders to join our store management team. Panda is 100% committed to the professional and personal development of our family of associates. That's why we offer paid Store ...
    Hourly pay
    Full time
    Temporary work
    Local area
    Flexible hours
    Shift work
    Weekend work
    Afternoon shift

    Panda Restaurant Group

    Portland, ME
    5 days ago
  •  ...Department: Cardiology Clinic Position is located: Mercy Medical Office Building Work Type: Full Time Hours Per Week: 40.00...  ...role matters. Whether at the bedside, in support services, administration, or clinical care, every team member contributes to a culture... 
    Full time
    Work at office
    Relocation package

    Northern Light Health

    Portland, ME
    1 day ago
  • Position Title: Patient Service Representative (PSR) Flexible Position!! Preferred Candidates include (not limited to): RN, EMT, Paramedic, EMS, Firefighter, PA, MA, Phlebotomy, RCIS, CVT, EKG Technician, etc. All candidates reviewed on an individual basis. Summary...
    Contract work
    Flexible hours
    Weekend work
    Afternoon shift

    ZOLL Medical

    Portland, ME
    4 days ago
  • Assistant Store Manager We're seeking an Assistant Store Manager to join our team to help with store operations, customer service and team development. Duties include, but are not limited to, the following: # Assist with store functions and day-to-day store activities...
    Contract work
    Part time
    Seasonal work

    Dollar Tree

    Portland, ME
    4 days ago
  • $20 - $21.5 per hour

    Assistant Manager Salary Range $20.00 - $21.50 Hourly Position Type Full Time Education Level High School Category Retail - Management Overview #JOINTHEOASIS Windsor Fashions is a leading special occasion and fast fashion retailer founded and operated by generations...
    Hourly pay
    Full time
    Flexible hours

    Windsor Fashions

    South Portland, ME
    4 days ago
  • Assistant Manager Position Available Keeping America running is a big deal, and we're proud to be Movin' and Shakin' to fuel the day, every day. At Dunkin', our team members are the ingredients of goodness that make up a team that supports one another and local communities...
    Hourly pay
    Weekly pay
    Local area
    Flexible hours
    Shift work

    Dunkin'

    Portland, ME
    1 day ago
  • $19.92 per hour

     ...the academic success of our students. Ensuring confidentiality related to all patient records and interactions. Performing general office duties such as answering telephones, emailing, photocopying, scanning, and faxing. Supporting compliance with regulatory and accreditation... 
    Hourly pay
    Full time
    For contractors
    H1b
    Work at office
    Flexible hours

    University of New England

    Portland, ME
    1 day ago
  •  ...Chief Executive Officer – Hospital Chief Executive Officer Career Opportunity Passionate and empowered to apply your CEO expertise...  ...the way. Qualifications Master's Degree in Business Administration, Healthcare Administration, or a related healthcare field (preferred... 
    Full time
    Part time
    Work experience placement
    Flexible hours
    Night shift
    Weekend work
    Day shift
    Afternoon shift
    Weekday work

    Encompass Health Corporation

    Portland, ME
    2 days ago
  • Consultation-Liaison Psychiatrist MaineHealth Behavioral Health (MHBH) seeks a Consultation-Liaison Psychiatrist to join our growing behavioral health team in Biddeford. We are seeking a board-certified/eligible Psychiatrist to provide psychiatric consultation to the...
    Internship
    Relocation package

    Maine Medical Center

    Portland, ME
    3 days ago
  •  ...drawings and construction documents, collaborating with multiple engineering disciplines, and supporting projects during construction administration. The Architectural Designer will contribute throughout all phases of project development, from initial planning and design... 
    Temporary work
    Summer work
    Remote work
    Flexible hours

    Colby-Company-LL

    Portland, ME
    2 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Office Administrator. Be the first to apply!