Executive Legal Assistant

Job Summary

A professional services organization is seeking an experienced Legal Executive Assistant to provide high-level administrative and legal support to senior attorneys within the Labor & Employment practice group. This role is responsible for managing complex calendars and communications, preparing and organizing legal documentation, and supporting litigation and client service activities in a fast-paced environment. The Legal Executive Assistant plays a critical role in maintaining efficient practice operations, ensuring accuracy of legal filings and documentation, and supporting attorneys with executive-level coordination and administrative management.

Key Responsibilities

• Provide proactive executive and administrative support to Shareholders, Associates, and legal professionals.
• Manage complex calendars, schedule meetings, depositions, conference calls, and video conferences, and coordinate appointment changes and confirmations.
• Receive, prioritize, and redirect calls, emails, and communications appropriately.
• Prepare, proofread, redline, edit, and format legal documents including pleadings, agreements, memoranda, briefs, and correspondence under strict deadlines.
• Assist with drafting legal and administrative documents as needed.
• Prepare and electronically file pleadings, briefs, and court submissions in accordance with court rules and procedures.
• Maintain and organize electronic and paper client files using document management systems.
• Utilize document management and legal software systems to support retention, organization, and retrieval of documents and emails.
• Assist with billing activities, invoice preparation, expense reporting, and related accounting functions.
• Coordinate travel arrangements and logistics for attorneys and legal staff.
• Maintain attorney contacts and client information within CRM and Firm systems.
• Support litigation and document production projects in collaboration with internal support teams.
• Prepare presentations, reports, agendas, and internal communications as needed.
• Track litigation deadlines and maintain docket calendars to ensure timely filings and compliance.
• Handle confidential legal and business documents with discretion and professionalism.
• Collaborate with attorneys, legal assistants, litigation support, and administrative teams across multiple offices and practice groups.

Minimum Education & Experience Requirements

• High school diploma or equivalent required; bachelor’s degree preferred.
• Minimum of 5 years of executive-level administrative or legal assistant experience required.
• Prior experience supporting attorneys, executives, or senior leadership in a law firm or professional services environment strongly preferred.
• Experience with litigation support, legal document preparation, court filings, and docket management preferred.
• Experience working within Labor & Employment or litigation practice groups is highly desirable.
• Prior experience using document management systems such as NetDocs or similar platforms preferred.

Special Requirements

• Ability to work overtime as needed to meet business and client demands.
• Experience with electronic filing procedures in state and federal courts preferred.
• Ability to maintain strict confidentiality with sensitive legal and client information.
• Strong understanding of legal terminology, court procedures, and litigation workflows preferred.

Knowledge, Skills, and Abilities

• Advanced proficiency with Microsoft Office applications including Word, Outlook, Excel, and PowerPoint.
• Strong knowledge of legal document formatting, proofreading, editing, and redlining.
• Excellent organizational and time management skills with the ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills with the ability to interact professionally with attorneys, clients, court personnel, and internal staff.
• Ability to prioritize tasks and work effectively in a fast-paced, deadline-driven environment.
• Strong attention to detail and commitment to producing high-quality work product.
• Experience using legal document management systems and electronic filing systems.
• Ability to problem solve proactively and anticipate attorney and client needs.
• Strong collaboration skills and ability to work effectively within team environments.
• Ability to manage confidential information with discretion and professionalism.

Additional Desired Characteristics

• Experience supporting Labor & Employment attorneys or litigation practice groups.
• Familiarity with legal billing systems, expense management platforms, and CRM databases.
• Experience coordinating complex travel and executive scheduling arrangements.
• Ability to quickly learn and adapt to new legal software and technology platforms.
• Demonstrated ability to support multiple attorneys and competing priorities effectively.

Work Environment

• Hybrid work schedule available based on business needs and organizational policies.
• Fast-paced professional office environment with frequent interaction with attorneys, clients, and legal staff.
• Position may require occasional overtime to meet litigation deadlines and client demands.
• Primarily sedentary office work involving prolonged computer usage and document preparation.