Records Specialist II/III

Records Specialist

At Williams, we're powering a cleaner, more connected future, and that starts with you. Here, your work fuels communities, drives innovation, and helps deliver reliable energy the world depends on. Join a Fortune 500 team that invests in your growth, values your contributions, and challenges you to make a lasting impact every day.

As a Records Specialist, you will support the business in handling one of our most vital assets - our physical records and information! You will ensure that physical records policies and procedures are followed and meet all state and federal requirements and collaborate with and educate internal partners on records processes. Attention to detail, the ability to recognize and solve typical problems and decipher vague requests for information, and building and cultivating relationships across the company are keys to success in this role!

Responsibilities/Expectations:

Responsible for the integrity of the information transferred into the Records Information Management System, including records sent to off-site storage

Collaborates with internal partners and team members who handle physical records

Champions processes and procedures and educates others; supports annual review and ensures updates are completed and published

Completes records searches and provides records reports

Identifies and coordinates records available for destruction

Efficiently manages confidential shred bins processes; works closely with the vendor to address service and billing

Supports record retention code validation to ensure compliance

Other duties as assigned

Education/Years of Experience:

Required: Associate's or vocational school degree in a business related field and a minimum of two (2) years' experience in a compliance/service-based records program

Preferred: Bachelor's degree in a business related field and a minimum four (4) years of experience in a compliance/service-based records program

Shift/Work Hours/Travel Requirements:

May require some travel

Other Requirements:

Exhibits excellent organizational/interpersonal skills and deems safety an utmost priority

Proficiency in Microsoft Office Application and PC skills

Solid understanding of a records management system

Strong attention to detail

Good written and oral communication skills

Works well in a team environment

Ability to work with all levels of leadership

Preferred: Experience in the oil and gas industry, with knowledge of industry documentation, records management practices, and regulatory compliance requirements.

Preferred: Legal, records management, or administrative experience with demonstrated ability to manage confidential documents, maintain organized records, and support business operations with a high level of accuracy and attention to detail.