Coordinator III - Records

Coordinator III

Records Reports To: Director II- Systems & Records Pay Grade: 403 Duty Days: 239 FLSA Status: Exempt Position Purpose Provides operational leadership, oversight, and coordination of employee records management functions. Ensures the integrity, security, and compliance of employee records and data governance practices. Leads day-to-day records operations, manages records systems and services, and supervises staff to ensure accurate, efficient, and compliant records management across the district.

Essential Job Functions

• Records Management & Compliance
• Program & Records Services
• Systems & Technology
• Operational Leadership
• Customer Service & Collaboration
• Safety
• Supervisory Responsibilities & Team Leadership
• Personal Work Relationships
• Other Duties as Assigned

Knowledge, Skills & Abilities

Knowledge of employee records management, data governance, and compliance requirements. Knowledge of HRIS and document management systems including Laserfiche, Munis, Frontline, Eduphoria, TabFusion, and AS400. Knowledge of employment verification and loan forgiveness certification processes. Skill in organizing, analyzing, and managing high-volume records and data. Skill in identifying process improvements and implementing efficient workflows. Ability to manage multiple priorities, projects, and operational demands. Ability to maintain confidentiality and handle sensitive employee information. Ability to communicate effectively and provide high-quality customer service. Ability to use software to create spreadsheets and databases. Ability to organize and coordinate work. Ability to communicate effectively, both oral and written forms. Ability to engage in self-evaluation with regard to performance and professional growth. Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

Travel Requirements

Travels to school district buildings and professional meetings as required.

Physical & Mental Demands, Work Hazards Tools/Equipment Used

Standard office equipment, including computer and peripherals. Posture: Prolonged sitting and standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting. Motion: Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching. Lifting: Occasional light lifting and carrying (less than 15 pounds). Environment: Works in an office setting; may require occasional irregular and/or prolonged hours. Attendance: Regular and punctual attendance at the worksite is required for this position. Mental Demands: Maintains emotional control under stress; works with frequent interruptions.

Minimum Required Qualifications

Education: Bachelor's degree in Human Resources, Information Systems or related field from an accredited college or university required; Master's degree from an accredited college or university preferred. Certification/License: None. Experience: 3 years of progressively responsible experience in employee records, HR operations, or data/records management related experience required. Experience supporting compliance, audits, and data governance functions required. Experience working with HRIS and document management systems required. Supervisory or lead experience preferred. Language: Bilingual (English/Spanish) working proficiency preferred in some settings. This document is intended to describe the general nature and level of work being performed by people assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.