Human Resources Representative

Position Details

Classification Information


Unit

Job Status

FLSA

Position Information


Position Title
Human Resources Representative


Reports To
Executive Director - Human Resources


Faculty Discipline
N/A - Not Applicable


Faculty is eligible for Tenure Track?
No

Funding Source


Grant Funded
No


Grant Funding Contingency

Functions and Responsibilities


Job Summary


Under the supervision of the Executive Director of Human Resources or designee, the Human Resources Representative is responsible for providing comprehensive human resources administrative support relating to the overall operations of the Department and needs of the College. Salary range $45,000- $48,000

Supervisory Role


Oral and written instructions are received from the Executive Director of Human Resources or designee. The Human Resources Representative may supervise support staff and student workers.

Duties & Responsibilities

1. Conduct onboarding of new hires, completion of relevant documents, enter data into the Banner system and ensure documents are properly maintained.

2. Conduct employment related background screenings and coordinate other employment required testing

3. Verify I-9 documents and input immigration data, track and notify individuals with expiring documents of their employment status.

4. Maintain accurate records of active job openings and received applications; manage internal and external job postings.

5. Maintain recruitment records and documents both manually and electronically in the applicant tracking system.

6. Process employee verifications, unemployment claims, tuition waivers, tuition reimbursements and other related inquires.

7. Respond to inquiries regarding human resources forms, records, policies, procedures, and other related matters.

8. Handle routine office functions including the appointment and admission of visitors, telephone coverage, opening and distributing of mail, and referring inquiries to the appropriate areas.

9. Maintain inventory of office supplies and equipment and determine need for repair or replacement.

10. Remain abreast of changes in plan regulations, including federal and state laws regarding benefits, pensions, leave administration and all HR related matters.

11. Assist with the planning and coordination of distribution of information to the College community.

12. Assist with managing, maintaining, cataloging, retrieving and archiving of human resources records.

13. Establish and maintain an accurate filing system.

14. Handle and/or manage sensitive information and, as such, strict confidentiality must be adhered to at all times.

15. Maintain strict confidentiality and security of student and staff records.

16. Prepare routine, special and ancillary reports as required.

17. Performs other related duties as required.

Physical Requirements

Additional Requirements

Minimum Qualifications


Experience (number of years), Knowledge and/or Abilities

1. Bachelor's Degree.

2. Two years Human Resources experience.

3. Demonstrated knowledge of federal and state regulations with regards to employee entitlements.

4. Demonstrated knowledge of computerized record maintenance and management, preferably using the Banner system, Kronos and PeopleAdmin.

5. Working knowledge of computer software applications, preferably the Microsoft Office suite of applications.

6. Excellent interpersonal skills.

7. Ability to communicate effectively, verbally and in writing.

8. Ability to work in a multi-cultural environment.

Education Requirements
Bachelor's Degree


Licenses and Certifications (including e.g., CPR, first aid, driver's license, etc.)

Preferred Qualifications


Experience (number of years), Knowledge and/or Abilities

1. Bachelor's degree in Human Resources, or related area.

2. Two or more years' experience in Human Resources and/or employee benefits administration at a higher education institution.

3. Demonstrated ability to organize, analyze and establish priorities.

Education Requirements
Bachelor's Degree


Licenses and Certifications (including e.g., CPR, first aid, driver's license, etc.)