Executive Administrative Assistant

JobsRUs.com is seeking to hire an Executive Administrative Assistant for our client in Nashville, TN. Benefits available: weekly pay, 3‑month contract. Pay rate: $30.75 per hour. 1st shift: Monday‑Friday, 8 am‑4:30 pm. Job Description Performs departmental or department head administrative support for leaders within the department. This role will be assisting with several different departments at an executive level. Major Responsibilities Performing complex administrative duties including responding for executive when he/she is unavailable, composing correspondence, and coordinating resources across corporate functions. Handling various administrative details with initiative and good judgment. Providing general administrative support including typing, answering multiple phone lines, indexing and filing documents, making copies, handling travel arrangements, and scheduling meetings. Answering inquiries and/or referring callers/visitors to appropriate person/department. Gathering information and developing summaries as requested. Developing and implementing office procedures related to coordination of interoffice communication, records and systems. Ensuring adequacy of office supplies and equipment. Assisting other staff as requested. Attending meetings as assigned and reporting on actions. Participating in educational activities and programs. Maintaining strictest confidentiality. Managing travel and expense reporting for executives in area. Coordinating and overseeing various office projects. Managing office equipment and supply vendors as it relates to supply purchases, equipment purchases, equipment maintenance and servicing, including researching and advising senior management on best purchase. Planning and negotiating meeting events. Responsible for planning various off‑site meetings, including researching and cost‑comparing various venues, negotiating with hotel management and advising management of alternatives. Responsible for planning, scheduling speakers and engaging various vendors for services or equipment needs. Education and Experience Associates degree preferred. 1‑3 years of administrative experience. Concur travel and expense management. Outlook scheduling (HCA experience preferred but not required). Healthcare administrative assistant experience preferred. Knowledge, Skills, Abilities, and Behaviors Knowledge of general management principles. Knowledge of organizational policies, procedures, and systems. Ability to type 60 wpm. Ability to use a Dictaphone. Ability to work in a fast‑paced, high‑stress environment. Strong interpersonal, communication, and organizational skills. High level of proficiency with MS Office products including Outlook, Word, Excel, and PowerPoint. #J-18808-Ljbffr