Accounts Payable Coordinator
Mary Square, LLC
About Mary Square
Mary Square is a women-owned lifestyle and apparel brand inspiring women to live their yes. We offer apparel, statement jewelry, and meaningful gifts designed to uplift and connect. With bold original artwork and a passion for quality, we proudly serve over 4,000 boutiques across the U.S.
About the Position
This person must be a self-starter, high energy individual with attention to detail and must be comfortable working in a fast-paced constantly changing environment and wearing multiple hats. The position reports to the Controller.
As a key member of the organization, this position will work cross-functionally. The role is expected to be hands-on. We are searching for a candidate that will maintain and improve processes to ensure that reporting is accurate, and appropriate controls are in place and adhered to.
Job Responsibilities:
Manage accounts payable :
o Enter all vouchers and invoices into the A/P system.
o Process outgoing payments in compliance with financial policies and procedures.
o Manage new vendor and supplier entry and collect W-9s to support year-end filings.
o Light A/P related bookkeeping and recording for external entities.
o Prepare monthly A/P reports.
o Reconcile the A/P ledger.
o Verify and investigate discrepancies and reconcile vendor statements.
Expense management
o Reconcile credit card purchases and obtain proper approvals and receipts.
o Enter credit card charges into the A/P subledger by specific vendor .
o Code expenses to specific cost centers / departments as needed.
o Clarify any questionable invoice items, price discrepancies, or approvals.
o Manage office supplies and related purchases.
Bank Activity management
o Review daily bank activity entering all auto draft transactions into the A/P system.
o Collect mail daily and send checks to A/R.
o Deposit and Scan checks .
o Reconcile bank statements.
Regulatory Compliance
o Verify sales tax data and filings with third party processor (Avalara) for each state.
o Royalty reporting.
o Annual 1099 filing & W-9 archive activities.
Inventory Payment processing
o Perform a three-way match of invoices to ensure accurate and timely payment.
o Reconcile foreign payments and wire requests.
o Reconcile Inventory deposits.
o Reconcile shipments received to prepayments.
o Monitor and modify Purchase Orders (PO) to reflect any changes made after a PO is entered (ex: pricing, additional charges, etc.).
What Wed Like to See in You:
Proficiency in Excel, understanding data, VLOOKUP, and pivot tables.
Associate or bachelors degree in accounting and/or 2-5 years of experience in A/P roles
Big picture mentality and ability to manage towards business growth.
Familiarity with the financial processes and internal controls
Creative thinking to suggest process improvements, including automation of processes.
Well organized, strong attention to detail, ability to prioritize and meet deadlines.
Excellent communicator, strong interpersonal and analytical skills
Proficiency in Microsoft Suite products (Excel, etc.)
- ...position processes vendor invoices, reconciles accounts, and ensures timely payments while... ...controls. The role is responsible for coordinating payment for goods and services purchased... ...organizational Amazon accounts and other accounts payable platforms. This role has a schedule of...Accounts payableFor contractorsMonday to FridayFlexible hours
- ...application due to a disability, contact this employer to ask for an accommodation or an alternative application process. Accounts Payable Coordinator Full Time Raleigh, NC, US 2 days ago Requisition ID: 1418 At Smith Debnam, our philosophy is simple - to provide the...Accounts payableFull timeWork at officeFlexible hours
- ...Job Description Job Description ESP Associates, Inc. is seeking a full-time Accounts Payable Coordinator to assist in this important phase of the accounting cycle. The ideal candidate is a team-player motivated to further their career working within a dynamic and...Accounts payableFull timeTemporary workFor subcontractorWork at officeLocal areaFlexible hours
ESP Associates
Raleigh, NCa month ago - ...Job Description Job Description Accounts Receivable Coordinator Hybrid : 3 days in office / 2 days remote | Raleigh, NC Hazen and Sawyer is looking for an Accounts Receivable Coordinator to join our corporate accounting team in Raleigh. This role handles daily...Accounts payableTemporary workWork at officeRemote workFlexible hours
Hazen and Sawyer
Raleigh, NCa month ago $20.67 - $26.45 per hour
...learn, evolve, and shape what comes next on our mission to make better food accessible to everyone. THE OPPORTUNITY The Accounts Payable Coordinator supports accurate and efficient accounts payable operations across multiple restaurant locations. This role manages...Accounts payableWork experience placementWork at officeLocal areaShift work- ...accurate, well-organized financial records. Assist with accounts payable (AP), accounts receivable (AR), invoicing, and account reconciliation... ...projects and various business-related tasks. Coordinate schedules, meetings, and other administrative activities....Accounts payableFull timeCasual workWork at officeMonday to Friday
- ...Job Description Job Description ** Job Overview: ** Our client is seeking an Accounts Payable Specialist to support daily AP operations, including invoice processing, vendor payments, and maintaining accurate financial records. The ideal candidate will have at least five...Accounts payable
Search Solution Group
Holly Springs, NC2 days ago - ...National Accounts Customer Service Specialist The JF Petroleum Group stands as a premier... ..., JF Service Billing and JF Accounts Payable in carrying out the mission of providing... ...to customer and site when required. Coordinate with JF Supply Chain to expedite technician...Accounts payableFor contractorsFor subcontractorWork at officeShift workNight shift
- ...English Bilingual Manager – Administration & Accounting Position Summary We are seeking a... .... This position is responsible for coordinating and managing key administrative... ...including accounts receivable (AR), accounts payable (AP), invoicing, payments, and expense...Accounts payableWork at office
ONEPOWER Consulting
Cary, NCa month ago - ...Description Job Description: Title: Senior Account Associate - Commercial Lines Work Mode: Remote: Eastern and Central Times Zones Only | Location/Supporting: Longwood, FL | Book Focus: Contractors, Hospitality, Real Estate Please note: If this...Accounts payableContract workFor contractorsRemote work
Insurance Office of America
Cary, NC22 hours ago - ...Accounts Analyst - Admin/Clerical Role Our client is looking for a motivated and passionate software craftsperson to help in create... ...unclaimed property experience OR Subject Matter Expert for Accounts Payable / Accounts Receivable functions. Must have an advanced...Accounts payableWork at officeLocal area
- ...changes, deactivations, payment holds, and ensuring supplier file documentation is complete and accurate. • Partnering with Accounts Payable, Procurement, suppliers, and end users to collect required financial and tax information, including 1099/1042 reporting requirements...Accounts payable
Insight Global
Cary, NC19 hours ago $95k - $105k
...position contributes to the Company’s success by supporting a set of accounting activities to ensure compliance with US GAAP, IFRS, and... ...position has a heavy emphasis on inventory accounting, accounts payable to our inventory-related suppliers and manufacturers, review...Accounts payableFull timeShift workAsahi Kasei
Cary, NC22 hours ago$22 - $25 per hour
...Automotive Accounting Specialist in Cary, NC at EchoPark Automotive Job Type: Production Experience: Associate About EchoPark Automotive... ...Small Successes. Ability to take ownership of the accounts payable process. Ability to perform balance sheet and expense reconciliations...Accounts payableSonic Automotive
Cary, NC3 days ago- Accentuate Staffing is seeking a Staff Accountant for our well established and reputable client... ...accounting functions including accounts payable, accounts receivable, billing, recording... ...of contact for sales team support. Coordinate with sales team to obtain necessary documents...Accounts payable
$170k - $180k
...seeking an experienced Controller to lead the accounting function and build a best-in-class... ...growing, multi-location organization. \n Coordinate external audit, tax, and other... ...reconciliations. \n Oversee accounts payable, accounts receivable, payroll accounting...Accounts payableSI Professional Search LLC
Apex, NC9 days ago- ...Job Description Apex Clean Energy is seeking a Staff Accountant to support the accounting activities for its utility-scale renewable... ...with the Project Accounting, Asset Management, Accounts Payable, Finance, and other internal teams. The position provides an opportunity...Accounts payableFull timeTemporary workWork at officeLocal areaFlexible hoursShift work
Apex Clean Energy
Apex, NCa month ago $48.3k - $64.4k
...Customer Account CoordinatorPay Rate: $48,300 - $64,400Category/Shift: Salaried Full-TimePhysical Location: 301 Thomas Mill Road Holly... ...well as any complaints or questions.Process purchase orders, coordinate account credits, and maintain customer data.Work with...Shift workInternational Paper
Holly Springs, NC1 day ago- ...improvements; implement approved changes and maintain accountability to established standards Coordinate monthly leadership meetings, including agenda... ...the front office Finance and Billing Oversee accounts payable and receivable and ensure bills are paid on time Review...Accounts payableFull time
HAVEN
Cary, NC4 days ago - ...Accentuate Staffing is seeking an Accountant/Office Administrator for our client in Cary, NC 27518. The Accountant/Office Administrator... ...accounting activities for the company. Processing the accounts payable. Collating and entering vendor expenses. Preparing bank...Accounts payableWork at officeLocal area
Accentuate Staffing
Cary, NC2 days ago - ...CONSTRUCTION ACCOUNTANT Future Controller Opportunity Bilingual English/Spanish a Huge Plus! Location: Morrisville, NC About... ...weekly payroll processing, accounts receivable and accounts payable entry, bank reconciliations, certified payroll reporting, closing...Accounts payableFull timeFor contractorsWork at office
SULLIVAN EASTERN INC
Cary, NC1 day ago - ...providing accurate and timely payroll and HR-related administration and recordkeeping for all center associates, maintain Accounts Receivables, Accounts Payable accounts and Cash Handling procedures to company standards, and provide a world class customer experience to all...Accounts payableWeekly payWork at officeImmediate start
Caliber
Raleigh, NC1 day ago - .... We are looking for an individual who can perform day-to-day accounting functions of the business including but not limited to the following... ...submitting timely to management for review. Perform accounts payable function for U.S. and Canadian companies and maintain all...Accounts payableFull timeContract workTemporary workWork at office
PeriGen
Cary, NC1 day ago $17 - $18 per hour
...site and remote support to its employees. We are looking for an Accounting Assistant to assist with the day-to-day operations of the... ...for assisting with the daily processing of payroll, accounts payable, and accounts receivable transactions. Responsibilities:...Accounts payableHourly payPart timeWork at officeRemote workRelocation$95k - $105k
...service‑driven professional to join our team as a Senior Client Accounts Specialist. Reporting to the Sr. Manager of Client Accounts,... ...documents action items and status; and follows up as appropriate.Coordinates with the Sr. Manager of Client Accounts to manage escalations....Accounts payableFull timeLocal areaAlston & Bird
Raleigh, NC4 days ago$48.3k - $64.4k
...Job Description Position Title: Customer Account Coordinator Pay Rate: $48,300 - $64,400 Multiple factors, including Individual experience, skills and abilities will determine where an employee is ultimately placed in the pay range. Category/Shift: Salaried...Full timeTemporary workFlexible hoursShift workInternational Paper
Holly Springs, NC2 days ago$51.91k - $63.61k
...TOWN OF APEX invites applications for the position of: Accounting Technician I EXPECTEDHIRING RANGE: $51,910.35 - 63,607.86 WORKLOCATION... ...supporting documentation. Processes vendor and accounts payable requests on a timely basis or special basis, as needed. Reviews...Accounts payableFull timePart timeSeasonal workLive inLocal areaTrial periodMonday to FridayThe Town of Apex
Apex, NC1 day ago- ...leading Avidex's financial strategy and overseeing all finance and accounting functions. Reporting directly to the Chief Executive Officer,... ...finance functions, including financial reporting, accounts payable, accounts receivable, billing, payroll, treasury, tax, revenue...Accounts payable
Avidex
Cary, NC2 days ago - A global trading company is seeking a motivated Accountant Fresher to support its financial operations. This role involves assisting with... ..., and supporting various finance functions such as Accounts Payable and Receivable. The ideal candidate will have a Bachelor's degree...Accounts payable
$60k - $70k
...Summary We are seeking a detail-oriented and motivated Staff Accountant to join our growing accounting team. The Staff Accountant will... ...data and investigate account variances. Support accounts payable and accounts receivable functions as needed. Prepare...Accounts payableHourly payFull timeTemporary workLocal areaRemote workLHH US
Cary, NC1 day ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Accounts Payable Coordinator. Be the first to apply!
