Accounts Payable (AP) Coordinator

Job Description

Job Description

ESP Associates, Inc. is seeking a full-time Accounts Payable Coordinator to assist in this important phase of the accounting cycle. The ideal candidate is a team-player motivated to further their career working within a dynamic and growing acquisition-oriented firm. Ideally, this individual will work in the McClelland Consulting Engineer (MCE), an ESP company Little Rock, AR office and will support all ESP office locations.

Primary Responsibilities: 

• Coding, entering, and processing overhead and project invoices for payment
• Distributing all invoices received daily for approval and appropriate coding
• Printing daily, weekly, and monthly checks for accounts payable and maintaining related filing
• Creating new vendor files in compliance with 1099 regulations
• Maintaining insurance certificates and W-9 forms from new subcontractors for general liability and workers’ compensation coverage
• Verifying existing subcontractor’s certificates of insurance are up to date
• Preparing annual 1099’s
• Completing trade reference requests for new vendors/subcontractors
• Assisting with the completion of purchasing documents
• Assisting with and performing research for various external audits
• Filing sales and use tax reports
• Filing accounts payable and other related paperwork
• Reviewing employee expense reports and credit card reports for accuracy
• Reconciling monthly credit card reports

Secondary Responsibilities:

• Performing miscellaneous administrative activities that support the group
• Compiling mileage logs for various external audits
• Assisting with payroll (backup to Staff Accountant)
• Reviewing timesheets for accuracy (backup to Staff Accountant)
• Developing in-depth knowledge of accounting and payroll platforms

Qualifications: 

• Ability to self-code invoices appropriately and accurately
• Ability to efficiently review, enter and process data into the accounting system
• Minimum of two (2) years of relevant experience
• Experience working in Deltek Ajera
• Must be proactive, detailed-oriented, and highly-organized
• Intermediate experience with Excel and Word
• Excellent written and verbal communication skills with a variety of people inside and outside the firm
• Ability to work well in a team environment with minimal supervision
• Candidate must be able to pass a drug screen, background check, and have a satisfactory driving record in accordance with the company’s driving (MVR) policy.

Preferred:

• Associates or Bachelor’s degree in accounting or related degree
• General accounting or Accounts Payable experience
• Unanet experience
• Knowledge of general ledger accounts
• Familiarity of accounting principles and practices
• Knowledge of local and state sales tax laws
• Knowledge of general ledger accounts
• Experience in the Architecture/Engineering (A/E) industry

Key Competencies:  Attention to Detail and Accuracy, Initiative, Planning and Organizing, Excellent Communication Skills, Problem Analysis and Problem-Solving Skills

Corporate Information:

ESP is a multi-discipline engineering design and consulting firm providing our clients with civil engineering, surveying, planning/landscape architecture, geosciences, environmental, subsurface utility engineering, and construction engineering inspection.

Through years of dedicated service to our clients, ESP has received a designation of 186 on the 2026 ENR Top 500 Design Firm rankings. For the firm's primary territory, the ENR Texas & Southeast Top Design Firms, ESP received a 2026 ranking of 53.

ESP offers an excellent employee benefits package including: 

• Competitive compensation with yearly performance reviews and discretionary annual bonuses
• 401(k) (Traditional & Roth plans) with a guaranteed employer match of 100% up to the first 3% and 50% on the next 2% (eligibility after 60 days) 
• PTO (Paid Time Off) & 10 Paid Holidays
• VTO (Volunteer Time Off) of 4 hours each year (prorated during first year based on hire date)
• Tiered Health, Vision & Dental Insurance Options (eligibility after 30 days) 
• Behavioral Medicine through Teladoc
• Short-Term Disability Insurance (Employer paid)
• Long-Term Disability Insurance
• Life Insurance
• Pet Insurance
• Education Reimbursement Opportunities
• Flexible and Dependent Benefits Plan
• Referral Bonuses