Billing Specialist

Position Summary

The Billing Specialist supports timekeeper maintenance, billing operations, and attorney/client inquiries. Responsibilities include maintaining master data, distributing reports, assisting with invoice preparation, and supporting the billing team with ongoing and special projects.

Key Responsibilities

Timekeeper & Data Maintenance

• Set up and maintain timekeeper/employee data, including billing rates.
  
  
• Prepare and update spreadsheets and reports (monthly and ad-hoc).
  
  
• Monitor time-entry deadlines and report late time.
  
  
• Maintain procedures documentation and support month-end close.
  
  
• Assist the billing team with administrative and project-based tasks.
  
  

Billing Support

• Provide strong customer service to attorneys, staff, and clients.
  
  
• Prepare billing documentation in accordance with firm policies.
  
  
• Review billing materials for accuracy and compliance with guidelines.
  
  
• Research and resolve billing inquiries and returned mail.
  
  
• Maintain billing files and notes; ensure confidentiality at all times.
  
  
• Contribute to billing format updates and process improvements.
  
  

Minimum Requirements

• Associate Degree in Accounting/Business or equivalent coursework.
  
  
• 3-5 years of billing or office experience in a law firm or professional services environment.
  
  
• Experience with Elite or similar billing software.
  
  
• Proficiency in Microsoft Office applications.
  
  
• Strong communication, organization, and attention to detail.
  
  
• Ability to manage multiple tasks, meet deadlines, and exercise sound judgment.
  
  
• Flexibility to work additional hours, especially during year-end.
  
  
• Ability to maintain strict confidentiality.
  
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.