ADMINISTRATIVE SECRETARY

Requisition No: 881034


Agency: Department of Education

Working Title: ADMINISTRATIVE SECRETARY - 48006002

Pay Plan: Temp

Position Number: 48006002


Salary: $16.71 Per Hour


Posting Closing Date: 08/13/2026


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Florida Department of Education

Division of Vocational Rehabilitation

Bureau of Field Services

Location: Pensacola

Position Title: Administrative Secretary - OPS

Salary Range: $16.71/hour

CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY

This advertisement may be used to fill multiple vacancies up to six months.

APPLICATION INFORMATION & HIRING REQUIREMENTS

Application Information:

• Your Candidate Profile (application) must be complete in its entirety.
• Work History (in easy to review chronological order) Consists of:

• • Any position held by a State of Florida Agency
  • Any position held by a Florida University
  • All periods of employment from high school graduation
  • All periods of current or prior unemployment
  • Gaps 3 months or more must be accounted for*
  • Any Education
  • Any Volunteer Experience
  • Your resume and application must match
• * Gaps 3 months or more must be addressed - you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• It is unacceptable to use the statement "See Resume" in place of entering work history. Your candidate profile will be converted to your official application.
• Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.

Hiring Information and Requirements:

• The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.

• If claiming Veteran's Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
• If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.

If you are missing any of the items above, your packet may be held up at the final review step.

NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

OFFICE CONTACT:

Kimberly Pough, View phone number on click.appcast.io or View email address on click.appcast.io


JOB DESCRIPTION:

The person in this position is expected to provide administrative support and/or technical assistance to the Pensacola Vocational Rehabilitation (VR) Unit 01C and its customers.


The person in this position serves as the timekeeper for the unit. As such, he/she is responsible for maintaining attendance and leave records and timely submitting each record in the People First System. Timesheets will be completed in the People First system by the 5th business day of the following month. The timekeeper is also responsible for the timely submission of leave without pay to avoid overpayments. Confidentiality of these matters shall be maintained at all times.

Employee must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions; the employee must interact courteously with others; employee's performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit.

DUTIES & RESPONSIBILITIES:

(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:

• Assists VR Supervisor with tracking and monitoring Unit attendance and leave.
• Assists VR Supervisor in organizing, coordinating and prioritizing unit activities.
• Assists VR Supervisor in preparation of confidential personnel actions.
• Receive, track and submit monthly reports as assigned.
• Processes and tracks monthly travel and submits to Area Office.
• Conducts inventory and orders supplies for the unit.
• Prepares and signs routine correspondence.
• Answers phones and files documents.
• Reviews closed files to ensure proper file order.
• Tracks transferred cases.
• Reviews, audits and processes authorizations for payment or cancellation.
• Works directly with customers to obtain and verify referral information.
• Verifies Customers' employment status.
• Schedules and notifies customers of appointments.
• Mentors support staff and conducts training both in the unit and/or outside the unit when requested.
• Participates in teams or committees as assigned.
• Performs related work as required.

KNOWLEDGE, SKILLS, AND ABILITIES

• Communicate effectively with others both verbally and in writing as indicated by the needs of the audience.
• Knowledge of administrative and clerical procedures and systems.
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Knowledge of computer software including applications.
• Ability to utilize a computer to complete job tasks.
• Knowledge of principles and processes for providing customer services.
• Knowledge of operation of telecommunications systems

MINIMUM QUALIFICATIONS

Required Licensure/Registration/Certification/Experience or Education:

• Three (3) years of secretarial or clerical work experience or possession of a Certified Professional Secretary certificate

EDUCATIONAL SUBSITITUIONS:

F.S. 112.219 - Substitution of work experience for postsecondary educational requirements.

• College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required experience
• Vocation/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience
• A bachelor's degree from an accredited institution can substitute for four (4) years of direct experience

Related work experience may not substitute for any licensure, certification, or registration required by an agency and indicated in the advertised job description.

FLORIDA DEPARTMENT OF EDUCATION MISSION STATEMENT

Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. Our site reflects this cooperative relationship and the role that so many Floridians play in ensuring student success.

The FDOE's mission for Florida's Early Learning-20 education system is to increase the proficiency of all students within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued by students, parents, and communities.

Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida's students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually-impaired, or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency.

FDOE's goal is to hire individuals to provide:

1. Higher Student Achievement
2. Seamless Articulation and Maximum Access
3. Skilled Workforce and Economic Development
4. Quality Services

Florida Department of Education


WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

* State Group Insurance coverage options+
(health, life, dental, vision, and other supplemental option)

* Retirement plan options, including employer contributions (

* Nine paid holidays and a Personal Holiday each year

* Annual and Sick Leave Benefits

* Student Loan Forgiveness Program (Eligibility required)

* Flexible Spending Accounts

* Tuition Fee Waivers (Accepted by major Florida colleges/universities)

* Ongoing comprehensive training provided

* Career Growth


* Highly skilled, professional environment

*Maternity and Parental Leave Benefits

For a more complete list of benefits, visit

* We care about the success of our employees.

* We care about the success of our clients.

* We are always improving our technology, our tools, our customer's experiences and ourselves.

* A rewarding experience for reliable, compassionate and professional employees.

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.


For more information, please visit the Selective Service website.

SPECIAL NOTE

Please note that this position requires an on-site schedule of 8:00 a.m. to 5:00 p.m., Monday through Friday. Telework is not available for this role.

If you experience problems applying online, please call the People First Service Center at View phone number on click.appcast.io

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

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