Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Senior Executive Assistant

$112.23k - $148.77k

iBio, Inc.

iBio, Inc. is a preclinical stage biotechnology company leveraging the power of Artificial Intelligence (AI”) for the development of hard-to-drug precision antibodies in the cardiometabolic and obesity space. Our core mission is to harness the potential of AI and machine learning (“ML”) to unveil novel biologics which other scientists have been unable to develop. Through our innovative AI Drug Discovery Platform, we have been able to identify differentiated molecules aimed to address unmet needs by current glucagon-like peptide-1 (“GLP-1”) receptor agonists. For more information, visit or follow us on LinkedIn. The Opportunity At iBio, Inc., the Senior Executive Assistant will provide high-level administrative support to the Executive Team and, when appropriate, extend support to other stakeholders. This position is essential to the effective operation of the executive team and to advancing broader organizational priorities. The Senior Executive Assistant manages complex calendars across time zones, coordinates meetings and events, prepares and organizes executive-level materials, manages the administration of contractual documents and data rooms, supports key initiatives and special projects by tracking milestones, preparing materials, and ensuring progress against timelines. What You'll Do: Executive Calendar & Scheduling Management: Manage the executive team’s complex, dynamic calendars across multiple time zones, prioritizing meetings, resolving conflicts, and coordinating logistics including agendas, IT setup, and supporting materials. Meeting, Event & Conference Coordination: Plan, organize, and execute internal and external meetings, corporate events, offsites, conferences, and celebrations. Oversee registrations, scheduling, deadlines, and logistics to ensure seamless execution. Travel & Itinerary Management: Coordinate domestic and international travel, including flights, accommodations, ground transportation, and conference schedules, with proactive troubleshooting and flexibility for last‑minute changes. Project, Initiative & Contract Support: Support key initiatives, special projects, and cross‑functional programs by tracking milestones, preparing materials, and ensuring timely completion. Oversee administration of contract lifecycle process in collaboration with CLO and cross‑functional teams, ensuring compliance with organizational policies and legal requirements. Data & Document Management: Manage virtual data rooms, ensuring secure document organization, controlled access, and data integrity. Prepare executive‑level documents, presentations, and reports. Executive, Board & Stakeholder Support: Provide operational and administrative support to the CEO & CSO, other executive leadership team members, and the Board of Directors, including meeting scheduling, communications, and materials preparation. Serve as a primary liaison to internal teams, external partners, and key stakeholders with professionalism and discretion. Brand & Communications Management: Lead coordination between communication partners and internal stakeholders. Ensure content execution across communication channels aligns with iBio’s brand standards and organizational objectives. Support the CFO and other department heads with administrative tasks as time permits. Perform other responsibilities as required to support the CEO & CSO, and executive office. What We’re Looking For: Bachelor’s degree required (Business, Communications, or English preferred). 10+ years of executive‑level administrative support, in biotech or pharma environment is required. Proven track record supporting senior executives with complex, high‑volume workloads and competing priorities. What Sets You Apart: Executive & Board Support: Demonstrated experience providing operational and administrative support to C‑suite executives and the Boards of Directors, including meeting coordination, materials preparation, and communications management. Project, Contract, and Event Management: Experience managing cross‑functional initiatives, special projects, and contract lifecycles. Skilled in planning and executing corporate events, offsites, conferences, and executive meetings with professionalism and attention to detail. Technical Skills: Strong command of Microsoft Office Suite, cloud‑based collaboration tools (e.g., SharePoint, Teams), and virtual data room management. Able to leverage technology to streamline operations and maintain data integrity. Communication & Interpersonal Skills: Exceptional written and verbal communication, including document preparation, editing, and professional correspondence. Able to liaise effectively with internal stakeholders, external partners, and senior leadership. Organizational & Problem‑Solving Abilities: Highly organized, proactive, and detail‑oriented with the ability to anticipate executive needs, manage multiple priorities, and resolve issues decisively. Confidentiality & Professionalism: Proven ability to handle sensitive and confidential information with integrity and discretion. Flexibility & Agility: Availability to support executives during non‑business hours as needed. Comfortable assisting with physical event setup, vendor coordination, or other ad‑hoc operational tasks. Personal Attributes: Collaborative, adaptable, and composed under pressure, with a solutions‑oriented mindset and a commitment to operational excellence. At iBio, your expertise will shape the future of biologics, with opportunities to drive innovation, collaborate with top scientists, and make a real‑world impact. Bring your expertise. Lead with vision. Drive discoveries that change lives. California Base Salary Range The expected annual base salary for this position ranges from $112,231.00 to $148,771.00, plus bonus, equity, and comprehensive benefits. The base salary range reflects the target range for this position, but individual pay will be determined by various factors, including the qualifications of the individual applicant for the position, years of relevant experience, job‑related skills, relevant education attained, work location, and organizational needs. This range may be modified in the future. A discretionary annual bonus may be available based on individual and Company performance. All qualified applicants are considered for employment without regard to race, color, religion, age, sex, sexual orientation, gender identify, national origin, disability, veteran status or other protected classes. What do we offer? We provide competitive and comprehensive benefits to our employees. Below are some highlights of our benefits: Medical, Dental, and Vision Insurance Options Flexible Time Off Our company observes seven designated holidays each calendar year. 401(k) with Company Match as described in plan documents. Life and Disability Insurance Short‑term and long‑term disability insurance EEO Statement iBio is proud of its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability, or any other legally protected status. iBio is committed to helping individuals with disabilities to participate in the workforce and ensure equal opportunity to compete for jobs. If you require an accommodation to submit a resume for positions at iBio, please email View email address on click.appcast.io for further assistance. Please note that this email address is intended only to request an accommodation as part of the application process. Any other correspondence will not receive a response. Notice to Recruiters Thank you for your interest in iBio and our recruitment opportunities. Recruiting and employment are managed through the Human Resources Department. iBio requires a signed agreement be in place prior the presentation of any candidates. We ask that recruiters and agencies do not contact or solicit employees or managers in an attempt to present candidates. iBio will not be obligated or responsible for any requested fees to candidate resumes that are unsolicited and or submitted to hiring managers without a written agreement between iBio and any recruiters and agencies. #J-18808-Ljbffr iBio, Inc.

Vacancy posted 2 days ago
Similar jobs that could be interesting for youBased on the Senior Executive Assistant in San Diego, CA vacancy
  •  ...measuring and improving upon the support we provide and are committed to the highest level of customer satisfaction. Position: Executive Assistant/Administrative Assistant II The individual will provide administrative and program support services to the Department of... 
    Senior
    Temporary work
    For contractors
    Work at office
    Night shift

    InfiniSource Consulting Solutions, Inc.

    San Diego, CA
    1 day ago
  • $124k - $155k

     ...patient-focused mindset and a team focused on relentless execution, we are looking for innovative, passionate professionals to...  ...decisions, and actions. ESSENTIAL JOB FUNCTIONS The Senior Executive Assistant to the CEO is a highly trusted partner responsible for... 
    Senior
    Full time
    Summer holiday
    Work at office
    Home office

    Kura Oncology

    San Diego, CA
    3 days ago
  • Senior Executive Assistant Temporary for 6 months Location: San Diego, CA (onsite) How You’ll Contribute This position provides dedicated administrative support to the CEO, COO, and Chief of Staff, helping ensure day-to-day executive operations run smoothly and efficiently... 
    Senior
    Temporary work
    Work at office
    Local area
    San Diego, CA
    3 days ago
  • $87.38k - $131.06k

     ...to improve efficiency Edit and distribute presentations and executive communications to a high standard; handle confidential information...  ...assigned Education and experience ~8–10+ years supporting senior leaders in a fast-paced environment ~ Experience supporting... 
    Suggested
    Hourly pay
    Full time
    Contract work
    Work at office

    ASML

    San Diego, CA
    1 day ago
  • $35 - $43 per hour

     ...Salary: USD35 - USD43 per hour The Executive Assistant provides high-level administrative support to senior executives by managing schedules, coordinating communications, organizing meetings, and handling confidential information. This role requires exceptional organizational... 
    Suggested
    Hourly pay

    Ultimate Staffing

    San Diego, CA
    12 hours ago
  •  ...electronic, wireless and laser technologies. This position is responsible for providing direct assistance to a senior vice president or higher. Manages access to the executive and maintains their schedule, requiring contact with high-level internal and external... 
    Hourly pay
    Full time
    Work at office
    Immediate start
    Remote work

    General Atomics

    San Diego, CA
    4 days ago
  •  ...Agency is a modern marketing consultancy and execution partner tailored for ambitious brands,...  ...combination of CMO-level leadership, senior talent integration, and end-to-end services...  ...-time, on-site role for an Executive Assistant based in San Diego, CA. The Executive Assistant... 
    Part time
    Work at office

    The Forged Agency

    San Diego, CA
    1 day ago
  • $85k - $100k

     ...Executive AssistantBumble Bee Foods, a leader in the Consumer-Packaged Goods (CPG) industry...  ...professional to serve as the Executive Assistant to the CEO. This highly visible role combines...  ...business partner to the CEO and senior leaders, helping drive organizational effectiveness... 
    Full time
    Work at office
    Local area
    Flexible hours
    Shift work

    Bumble Bee Foods

    San Diego, CA
    2 days ago
  • $100k - $125k

     ...development team, we’d love to hear from you! What We Need: The Executive Assistant serves as a trusted strategic partner to the Chief Executive...  ...Skills/Qualifications: 5+ years of experience supporting senior executives, with direct experience supporting a CEO or C-... 
    Temporary work
    Work experience placement
    Work at office
    Immediate start
    Shift work

    Digital Force Technologies

    San Diego, CA
    2 days ago
  • $78k - $88k

     ...community and relational work environment. Position Summary: The Executive Assistant provides high-level administrative and organizational...  ...Experience: Required Minimum of five years of experience supporting senior executives, business leaders, or ministry leaders. Proven... 
    Full time
    Temporary work
    Work at office
    Flexible hours

    Turning Point for God

    San Diego, CA
    2 days ago
  •  ...Executive Assistant Job Duties: Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications. Maintains executive's appointment schedule by planning... 
    Work at office

    TradeJobsWorkforce

    San Diego, CA
    4 days ago
  •  ...Doctor Multimedia is looking for an ambitious, energetic executive assistant to work directly with our CEO to assist with daily activities, organization, planning, and scheduling. Receive a rare opportunity to work with a highly successful leader in digital marketing and... 

    Doctor Multimedia

    San Diego, CA
    2 days ago
  • $34 - $40 per hour

     ...Executive Assistant to the Chief Financial Officer (CFO)The Executive Assistant to the Chief Financial Officer (CFO) provides high-level, confidential...  ...ability to build relationships with stakeholders, including senior staff, associates, investors, clients and external partners/... 
    Full time
    Work at office

    ConAm Group of Companies

    San Diego, CA
    12 hours ago
  •  ...Executive AssistantContractCompany DescriptionHealthcare CompanyJob DescriptionJob Title: Executive Assistant II Duration: 6 months Location: San Diego, CAJob Profile Summary:Experienced level administrative position, provides administrative and clerical support to executive... 
    Work at office

    Careers Integrated Resources Inc

    San Diego, CA
    12 hours ago
  • $76.5k - $80.5k

     ...dynamic environment, we invite you to join our team. Overview The Executive Assistant will serve as a trusted partner to the President & CEO,...  ...-5 years of experience as an Executive Assistant supporting senior or C-level leadership Knowledge & Skills Exceptional... 
    Full time
    Temporary work
    Work at office
    Flexible hours
    Afternoon shift

    Pacific Health Group

    San Diego, CA
    1 day ago
  •  ...Executive AssistantProtogon Research is a small, VC-backed team based in San Diego, CA, led by serial entrepreneur...  ...defensible.We're seeking a talented Executive Assistant with experience serving as a trusted partner to senior executives and founders in fast-paced... 
    Full time
    Temporary work
    Work at office
    Immediate start
    Relocation
    Monday to Friday
    Flexible hours

    Protogon Holdings, Inc

    San Diego, CA
    2 days ago
  • $29.7 - $47.5 per hour

     ...solutions that turn dreams into possibilities. Job Description The Executive Assistant will provide organizational and administrative support to...  ...as the primary administrative liaison with members of senior management, external stakeholders, and their assistants. This... 
    Hourly pay
    Work experience placement
    Remote work
    Shift work

    Bdx Inc

    San Diego, CA
    2 days ago
  • $100k - $125k

     ...Executive AssistantManatt, Phelps & Phillips, LLP has an exciting opportunity for an Executive Assistant to join our nationally recognized and growing professional services firm. We...  ...and flexible – comfortable supporting a senior executive whose schedule and priorities... 
    Work at office
    Local area
    Flexible hours
    Shift work

    Manatt Phelps & Phillips

    San Diego, CA
    18 hours ago
  • $1,972 per month

     ...Position Status Full-time regular Location San Diego Position Type Staff, Student Affairs Position Title & Department Executive Assistant 1; Torero Hub Posting # 5671 Department Description The Division of Student Affairs is committed to grounding our policies, programs... 
    Hourly pay
    Full time
    Work at office

    University of California

    San Diego, CA
    2 days ago
  • $41.08k - $44.2k

     ...customers' phone numbers and e-mail addresses. Responsible for assisting with the recruitment, training, development, and succession of...  ...manage Physical Inventory. Directly responsible for the execution and processing of merchandise, both incoming and outgoing (... 
    Temporary work
    Part time
    Local area
    Worldwide
    Flexible hours
    Night shift

    Psycho Bunny Inc.

    San Diego, CA
    2 days ago
  • $63.8k - $82.6k

     ...Supervisor. Maintains internal contact with all NASSCO departments, and executive management. External contact with NASSCO Suppliers and...  ...supplier certifications, compliance forms, contract attachments) Assist with preparation and maintenance of audit-ready procurement... 
    Senior
    Full time
    Contract work
    Work at office
    Local area
    Shift work

    National Steel and Shipbuilding Com

    San Diego, CA
    3 days ago
  •  ...Kros-Wise is looking for an Executive Administrative Assistant for our customer located in San Diego, CA. You will become part of a team of professionals providing direct customer support. Responsibilities: Perform word processing on technical documents and materials... 
    Work at office

    Kros-Wise

    San Diego, CA
    4 days ago
  •  ...Executive Assistant to the City Manager The City Manager's Office is the organizational head of the City and is responsible for administering the policy goals of the City Council and coordinating high-quality, efficient City services to the community through all departments... 
    Work at office

    Government Jobs

    San Diego, CA
    4 days ago
  •  ...and Duties Under the general direction of the Chief Executive Officer (CEO), the Executive Assistant provides comprehensive administrative assistance and...  ...to five years’ experience supporting an executive or senior leadership team Exceptional writing, editing, and... 
    Full time
    Work at office

    22nd DAA/Del Mar Fairgrounds

    San Diego, CA
    a month ago
  •  ...to manage their medical care alone. Job Summary The Executive Assistant provides high-level administrative, operational, and project...  ...Experience Minimum of 3–5 years of experience supporting senior executives, managing business operations, or leading projects... 
    Daily paid
    Work at office
    Flexible hours

    St. Paul's Senior Services

    San Diego, CA
    16 days ago
  •  ...The Executive Assistant provides high-level administrative support to senior executives by managing schedules, coordinating communications, organizing meetings, and handling confidential information. This role requires exceptional organizational skills, attention to detail... 
    Full time
    Local area

    Ultimate Staffing Services

    San Diego, CA
    28 days ago
  •  ...Opportunity We are seeking a highly organized and proactive Executive Assistant to support the leadership team of a well-established...  ...Minimum of 5 years of experience supporting executives, senior leaders, or a leadership team in an administrative capacity.... 
    Work at office
    Shift work

    Robert Half

    San Diego, CA
    6 days ago
  • $75k - $83k

     ...Summary Sony Corporation of America (SCA) is seeking a dynamic Executive Assistant, SEPS to support high level executives and their team. The...  .... Job Responsibilities Provide executive support to senior-level executives and their teams Organize and support... 
    Hourly pay
    Temporary work
    Summer work
    Immediate start
    Remote work
    Flexible hours
    Night shift
    3 days per week

    Sony

    San Diego, CA
    3 days ago
  •  ...Job Title Job Description Required Skills: Supporting 3-4 Directors Duties: Calendar Management: Manage complex executive calendars, resolve scheduling conflicts, coordinate across teams and EABPs by prioritizing schedules and qualifying requests with both... 

    Rose International

    San Diego, CA
    23 hours ago
  •  ...Kebab Craft, Liberty Wing Co., and Loma Salad Bar. We’re growing fast and looking for a reliable, organized, and versatile operations assistant to help keep things running smoothly behind the scenes. This role touches nearly every part of the business — from HR coordination... 
    Local area

    Kebab Craft LLC

    San Diego, CA
    2 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Senior Executive Assistant. Be the first to apply!