Program Operations Lead - Research & Education Initiatives

Program Manager – TAMEST TAMEST (Texas Academy of Medicine, Engineering, Science & Technology) is a nonprofit scientific research organization based in Austin, Texas. The Program Manager serves as a program operations liaison and collaborative thought partner to the Program Director, ensuring accuracy, consistency, and high‑quality execution across programs. Benefits Competitive health benefits (employee premiums covered at 100%; family premiums at 50%) Vision, dental, life, and disability insurance options Paid vacation, sick leave, and holidays Teachers Retirement System of Texas (a defined benefit retirement plan) Additional voluntary retirement programs: tax‑sheltered annuity 403(b) and a deferred compensation program 457(b) Flexible spending account options for medical and childcare expenses Training and conference opportunities Tuition assistance Athletic ticket discounts Access to UT Austin's libraries and museums Free rides on all UT Shuttle and Capital Metro buses with staff ID card Responsibilities Program Administration, Execution, and Expansion Manage select TAMEST programs, including the Protégé Program and National Academies Advancement Initiative. Handle correspondence with protégés, award/prize recipients, institutional partners, and TAMEST members with a strong focus on accuracy, promptness, and professionalism. Communicate effectively and professionally with internal and external stakeholders, including senior academic faculty and institutional partners, reviewing all materials prior to external distribution. Support meeting preparation and scheduling for additional programs. Collaborate with the Program Director to launch and expand select TAMEST programs. Program Metrics and Continuous Improvement Develop, maintain, and continuously improve program tracking systems and performance metrics, ensuring data accuracy, usability, and consistency across programs, including projects tracking past protégés and award recipients. Work with the Communications team to develop and review program materials, ensuring clarity and correctness. Collaborate with the Information Systems Manager to create lists for marketing and event registration purposes. Proactively identify opportunities for process improvements and recommend practical solutions that enhance efficiency and program quality. Contribute to the ongoing evolution of TAMEST programs while maintaining high standards of execution, consistency, and documentation. Perform other duties as needed for TAMEST programs and key initiatives. Required Qualifications Bachelor’s degree. At least 3 years of experience in program administration or program management. Highly organized and detail oriented, with proven ability to manage multiple deadlines with accuracy and reliability while ensuring all materials are thoroughly reviewed and polished prior to distribution. Strong written and verbal communication skills, with experience engaging professionally with high‑level stakeholders and academic partners via email, phone, and meetings. Experience working in a team environment and independently, with the ability to collaborate well. Proficiency in all programs in the Microsoft Office Suite. Preferred Qualifications 5+ years of experience in program administration or program management. Experience supporting senior business leaders and/or senior academic faculty and administrators. Experience planning or supporting professional events or convenings. Experience using Salesforce or similar constituent or program databases. Experience using Canva. Salary Range $55,000 + depending on qualifications Working Conditions Standard office conditions with repetitive use of a keyboard at a workstation and prolonged screen time. This role requires planning for and in‑person participation in the TAMEST Annual Conference and occasional in‑state travel for Board Meetings, Award Recipient Lectures, or other instances. Occasional overnight and/or weekend work due to events. Flexibility and adaptability in schedule are essential. This position is based in Austin, Texas. Equal Opportunity Employer The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. Background Checks A criminal history background check will be required for finalist(s) under consideration for this position. Employment Eligibility Verification If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents must be presented no later than the third day of employment. E-Verify The University of Texas at Austin uses E‑Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E‑Verify is 854197. Compliance Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified as a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP‑3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. #J-18808-Ljbffr The University of Texas at Austin