Sr Administrative Assistant

Sr Administrative Assistant

W. R. Grace & Co. is seeking a motivated Administrative Assistant to join our team in a chemical manufacturing environment. In this role, you will safely handle, store, and transport raw materials and finished products using powered industrial trucks (forklifts), perform routine minor equipment maintenance, and maintain essential quality and housekeeping standards. A strong commitment to safety is required, as all employees share responsibility for adhering to site-wide Environment, Health, and Safety (EHS) policies and emergency response procedures.

Responsibilities

• Administrative & Office Support
• Community Outreach & Company Promotion
• Procurement & Supply Chain (SAP)
• Site Operations & Basic Administrative Tasks

Physical Requirements and Environment

Ability to follow safety protocols and standards working in a pilot plant facility with highly hazardous materials Ability to work in a high hazard environment, including adverse weather conditions, elevated spaces, confined spaces, extreme temperatures, and noisy surroundings. Must be able to stand, walk, sit, climb, balance, stoop, kneel, crouch, crawl, and climb stairs and ladders over 100 ft. Must be willing to wear PPE (Personal Protective equipment) including but not limited to hard hat, protective eyewear, steel-toed boots, hearing protection, Level A suit, full face respirator

Required Qualifications

High School Diploma or GED equivalent. Minimum of 23 years of administrative, office management, or operations support experience in an industrial, manufacturing, or shift-based facility. Capability to perform basic math calculations and read/follow packaging specifications. Basic computer literacy to access electronic work instructions, print specifications, and complete digital documentation/logs. Physical ability to work in a heavy industrial manufacturing environment, stand/walk for extended periods, lift required weights and wear all required Personal Protective Equipment (PPE). Flexibility to work weekends, extended overtime, and holidays if needed.

Preferred Qualifications

Community outreach experience Hands-on experience operating Kronos / UKG for daily timecard edits, exception handling, and pre-payroll auditing. Demonstrated proficiency with SAP (specifically creating Purchase Requisitions, issuing Purchase Orders, and processing Goods Receipts). Working knowledge of operating within a unionized environment and interpreting Collective Bargaining Agreement (CBA) rules regarding overtime, shift premiums, and time-off tracking. Familiarity with plant safety protocols, site visitor access procedures, and basic EHS/OSHA document control.

Benefits

Medical, Dental, Vision Insurance Life Insurance and Disability Grace Wellness Program Flexible Workplace Retirement Plans 401(k) Company Match Paid Vacation and Holidays Parental Leave Tuition Reimbursement Company Donation Match Program U.S. Employee Benefits Summary (grace.com)