Litigation Legal Assistant

D3 Search is seeking a mid-level Litigation Legal Assistant candidate for a well-established and highly respected CA-based trial practice located in Newport Beach, CA (92660).

Position Title :

Litigation Legal Assistant

• Important Note: 5+ yrs. relevant litigation/legal experience is REQUIRED/MANDATORY.

Location/Map :

Newport Beach, CA (92660)

Employment Status:

Full-time employment opportunity. Non-exempt role (OT in accordance w/ CA laws).

Employer Work Model:

Flexible hybrid 3/2 work model (3 onsite & 2 remote).

Position Summary :

The Litigation Legal Assistant supports several senior litigators in the firm's highly regarded litigation practice. This particular law firm is routinely called upon to handle complex trials throughout the U.S., and legal assistants play an integral role during trials (travel with trial teams). The successful candidate will be a proactive contributor with a robust knowledge of court rules and procedures who enjoy working on fast-paced litigation teams.

General Duties & Responsibilities :

• Support attorneys in civil and commercial litigation matters;
• Enter calendar deadlines in firm calendaring program (Law Toolbox) and proactively monitor deadlines;
• Prepare, proof, file (including e-filing), and serve court filings (petitions, motions, objections, complaints, answers, appeals, ex-parte applications) and notices of hearing;
• Prepare subpoenas and necessary notices, prepare shell pleadings, shell discovery requests and responses and monitor discovery deadlines, and file supplements when needed;
• Assist with document productions via e-discovery platform (Lexbe);
• Schedule and provide notices for remote depositions, hearings and mediation;
• Create, proofread and revise correspondence, memoranda, engagement letters, waiver of conflicts and other legal documents, and fix formatting issues for documents created incorrectly;
• Scan and photocopy documents, send documents to clients via mail or email as requested;
• Maintain paper files and electronic files in document management system (iManage);
• Prepare new client matter forms, initiate conflict checks, open and set-up new client files;
• Maintain attorney CLE records and certificates of attendance and keep file of same;
• Maintain attorney calendars, confirm appointments, prepare files for meetings with clients;
• Schedule conference calls and make travel arrangements;
• Prepare travel expense reports and submit reimbursement requests to Accounting Department;
• Maintain and update attorney contact lists;
• Open incoming and interoffice mail, review for content and direct accordingly;
• Enter, revise and balance attorney time on billing system, mail or email monthly bills to clients, work closely with Accounting Department to resolve client billing issues;
• Complete attorney registration to various courts and state agencies;
• Communicate with clients directly or as requested by attorneys;
• Create, modify, and finalize presentation materials for webinars, seminars, and training purposes.

Education , Qualifications/Background:

• High School Diploma or GED equivalent required; college degree preferred;
• Solid understanding of court rules, filing processes and procedures;
• Knowledge of litigation deadlines and litigation process;
• Experience supporting active litigation practices;
• Highly organized, detailed oriented and able to produce an accurate work product;
• Ability to work with multiple lawyers on multiple client matters at the same time;
• Personable, approachable and possesses a high level of integrity and accountability;
• Strong verbal and written communication skills;
• Experience with and a high level of proficiency required for Microsoft Office (Word, Excel & PowerPoint), iManage (or similar DMS), Best Authority, CCC Macros (or similar offering), and Adobe Pro.

Annual Salary /Comp. & Health Benefits:

Yearly starting salary is up to 110K (DOE/DOQ) plus a comprehensive and robust health benefits package, generous PTO, flexible hybrid work model (3/2) , paid onsite parking, annual salary reviews/increases and lucrative bonuses, and many other notable employee-centered perks, etc.

If interested in this Litigation Legal Assistant role located in Newport Beach, CA (92660) , and you meet the above qualifications/requirements, please contact the following D3 rep.:

Don Moser ~ D3 Search

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D3 Legal Search LLC (aka D3 Search), and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.