Administrative & Operations Coordinator

Job Description

Job Description

The Role

We are seeking a part time Administrative & Operations Coordinator to manage the critical behind-the-scenes logistics that keep our team connected and our office running flawlessly. In this role, you will be the primary point of contact for company-issued devices, vehicle fleet compliance, new hire onboarding logistics, and day-to-day office management. The ideal candidate is a problem-solver who excels at managing vendor relationships, maintaining accurate tracking systems, and taking pride in a well-organized workspace.

Core Administrative Responsibilities

• Office Management & General Support: Maintain a clean, organized, and fully stocked professional workspace, including ordering office supplies, handling daily tidying (e.g., trash removal, light cleaning), and executing ad-hoc administrative tasks as assigned by management.
• IT & Asset Administration: Manage the complete lifecycle of company-issued mobile devices, including procurement, Mobile Device Management (MDM) deployment, troubleshooting, and telecom vendor coordination (Verizon).
• Fleet & Logistics Coordination: Oversee company vehicle compliance, registration tracking, driver eligibility, and vendor relations for fleet branding and signage (e.g., Signarama).
• Marketing & Onboarding Operations: Facilitate new hire logistics, training event coordination, and the procurement of branded apparel and marketing collateral.
• Financial & Records Management: Process vendor invoices, maintain internal billing trackers, and ensure accurate documentation across all administrative databases.

Key Qualifications & Skills

• Administrative Experience: Proven background in office administration, operations coordination, or IT/fleet asset management.
• Technical Proficiency: Familiarity with Mobile Device Management (MDM) platforms, telecommunication portals, and spreadsheet-based financial tracking.
• Vendor Management: Strong ability to coordinate seamlessly with external vendors (telecom, signage, catering) to manage orders, proofs, and delivery timelines.
• Organizational Skills: Exceptional attention to detail with the ability to independently manage multiple trackers, billing sheets, and inventory systems.
• Compliance & Logistics: Valid North Carolina driver's license and an understanding of basic vehicle registration and onboarding processes.
• Proactive Team Player: Willingness to jump in on general office upkeep and adapt to new responsibilities as the company grows.