Customer Care & Dispute Specialist

As a Customer Care & Dispute Specialist, you will be the primary problem solver for all invoice discrepancies originating at the territory, site, or customer level. You will take full ownership of the internal investigation, tracking, and resolution of disputes to accelerate payment recovery and ensure customer satisfaction. Customer Care & Dispute Specialist Essential Functions & Responsibilities Case Ownership: Receive flagged invoices (via E-mail, HighRadius, or ESM) from the BSC Collections / Collection team. Conduct deep‑dive investigations into root causes such as pricing errors, incorrect bill‑to details, services not performed, or missing documentation. Own the dispute end to end process. Dispute Management & Root Cause Analysis: Investigate customer complaints by analyzing evidence (contracts, proof of service). Monitor and manage the dispute portfolio for the specific territory, site, or customer. Ensure every dispute has a clear action plan and an assigned "Dispute Resolver." Cross‑Functional Collaboration: Work with Field Operations, Sales, Contract Management, Fulfillment and Local Finance to gather necessary evidence to approve or reject customer claims, or to agree on timely resolution when it comes to commercial or technical issues, where the FO (Field Operations) is accountable for. Collections Partnership: Provide regular, high‑quality updates to the BSC Collections / Collection team so they can accurately inform customers. Execute the issuance of credit memos / SRM credit memos, debit notes, or invoice corrections within authorized limits. Ensure "valid" disputes are resolved and "invalid" disputes are documented with evidence for the Collections team to reject the dispute. Stakeholder Engagement & Cadence: Lead regular touchpoint meetings and calls with internal stakeholders to drive accountability. Maintain a consistent communication flow to ensure no dispute remains stagnant. Process Improvement: Identify recurring issues (e.g., frequent billing inaccuracies) and propose solutions to prevent future disputes. Highlight high‑priority customers and aging disputes to ensure they are addressed promptly. Performance Reporting: Prepare and present periodic reports (KPIs) and slide decks outlining dispute aging, resolution trends, and bottlenecks. Report findings to site leadership and the Global Finance team. What you bring Experience: 2-5 years in Accounts Receivable, Customer Service, or a site‑based operational role. Communication: Strong interpersonal skills with the ability to influence local stakeholders who may not prioritize administrative tasks. Problem‑Solving: A "detective" mindset—the ability to dig through ERP data and physical documentation to find the source of an error. Systems Proficiency: Experience with ERP and Accounts Receivables systems (SAP, HighRadius), strong MS Excel skills (VLOOKUPs, Pivot Tables) and MS PowerPoint skills. Travel: 20-25% travel required, as needed. What’s in it for you? Fully vested 401k match, up to 7% of total eligible compensation. Competitive Medical, Dental and Vision Plans – Effective from first day of hire. 3 weeks’ vacation (increases with tenure), 7 sick days, 3 floating holidays and 8 Company Observed Holidays. Tuition Reimbursement – Eligible after 6 months of service. Parental Leave – 100% base pay for 6 consecutive weeks within first year of child’s birth or adoption. A wide range of development opportunities to boost your professional and leadership growth. Our Core Values Safety: Uphold the highest safety standards for all. Integrity and Trust: Foster honest, ethical relationships. Create Value for the Customer: Deliver innovative, reliable solutions. Quality: Ensure excellence in every product and service. Commitment to People Development: Nurture our people, they are the heart of our success. At Schindler Group we value inclusion and diversity, and practice equity to create equal opportunities for all. We endeavor that all qualified applicants will receive consideration for employment without regard to age, race, ethnic background, color, religious affiliation, union affiliation, gender, gender identity, sexual orientation, marital status, national origin, nationality, genetics and health, disability or veteran status. Any unsolicited application from Recruitment Agencies is deemed to be rejected and does not constitute in any manner an offer from a Recruitment Agency. Nearest Major Market: Dallas Nearest Secondary Market: Fort Worth #J-18808-Ljbffr