Operations Coordinator

Operations Coordinator

Bluewater provides comprehensive and innovative solutions for managing the lifecycle of large format batteries and solar panels. As a startup committed to further developing a circular economy, we innovate in the reuse, recycling, and resale of EV, e-mobility, material handling equipment, and energy storage technologies to promote sustainability and resource efficiency. We're on an exciting mission to reduce inefficiencies and enable a secondary marketplace for renewable energy equipment, and we're doing it in an emerging segment of renewable energy where strong operators can set the standard for growth and innovation.

Bluewater is looking to bring on an Operations Coordinator to support and administer core day-to-day business operations spanning travel coordination, accounting operations, customer and vendor onboarding, contract administration, and other administrative duties. This is a hands-on role working cross-functionally with sales, accounting, logistics, and external partners to enable seamless operational execution, while maintaining organized systems and documentation that support the business as it scales. The position requires strong attention to detail, ownership of recurring workflows, and the ability to operate effectively in a fast-paced, dynamic environment while contributing to the ongoing improvement of internal processes and systems.

Facilitate customer and vendor onboarding, including the collection and verification of required forms, validation of banking details, and completion of related vetting procedures

Maintain organized customer and vendor records, including W ‑ 9s, certificates of insurance (COIs), tax forms, resale certificates, onboarding forms, and compliance documentation

Coordinate between internal teams and accounting to ensure accurate and timely communication regarding invoices, customer payments, and reporting, while performing related administrative tasks

Support accounts receivable (AR) and accounts payable (AP) processes

Coordinate NDA and contract workflows, including tracking document status, facilitating execution, maintaining organized records, and communicating with internal and external stakeholders

Support leadership in executing cross-functional operational initiatives and process improvements that enable growth

Manage recurring operational workflows and maintain internal SOPs or process documentation

Maintain organized internal records, databases, and documentation to support seamless business operations

Plan and coordinate logistics for company conferences, trade shows, and team travel, including flights, accommodations, transportation, and scheduling

Provide general administrative and operational support across departments as needed

Bachelor's degree or equivalent work experience

1–4+ years of experience in operations, accounting coordination, administrative support, or similar business functions

Strong organizational skills with exceptional attention to detail

Ability to manage multiple priorities and execute tasks accurately

Experience working cross-functionally with internal teams and external stakeholders

Process-oriented with a proactive ability to identify and address gaps in workflows or processes

Familiarity with basic financial concepts related to invoices, accounts payable and receivable, and reconciliation

Clear and professional written and verbal communication skills

Proficiency in Microsoft Office and/or Google Workspace; experience with CRM or ERP systems is a plus

Comfortable operating in a fast-paced environment with shifting priorities

Highly proactive and dependable with the ability to maintain confidentiality and professionalism

Opportunity for rapid career growth and clear ownership

Comprehensive health benefits: Bluewater provides a Gold PPO medical plan, with 100% of employee medical, dental, and vision premiums covered.

Team-oriented workplace: Bluewater has a team-first ethos. We work together toward a common goal and take pride in both team wins and individual successes. You will be surrounded by passionate team members who are motivated to continue growth.

Be part of something big: When you join the Bluewater team, you'll be the first mover in an exciting time in the company's life cycle. Your input will help form and shape the company. Your work will have an impact for years to come.

Location: Los Angeles, CA or Santa Barbara, CA

Work Type: In-person, full-time

Salary: $60,000 - $80,000