Advancement Officer

Advancement OfficerDepartment: AdvacementReports to: Director of AdvancementStatus: Full-time, exempt, 12-month positionStart date: January 5, 2027Term: Two-year appointment with possibility of conversion to permanent Advancement Officer of Gift OfficerPosition SummaryCampbell Hall seeks a versatile advancement professional to serve a two-year appointment as Advancement Officer during a pivotal period in the school’s history. As the school approaches the close of the CH NEXT capital campaign and prepares for a leadership transition as Head of School Julian Bull retires, this position will combine frontline fundraising with strategic event production to secure the school’s financial future and celebrate its legacy.The Advancement Officer will manage a major gift portfolio focused on endowment growth and the “Julian 25 Years” retirement initiative, support the closing phase of the Holiday Center campaign, and produce a May 2028 tribute gala honoring the Head of School’s tenure. This hybrid of fundraising and event production reflects the reality of advancement work at independent schools: cultivating a donor over lunch and producing a 500-person gala in the same month is the job.This is a term position with the possibility of conversion to a permanent role based on institutional need and performance. The Advancement Officer reports to the Director of Advancement and works collaboratively with all members of the Advancement team.Primary Duties & ResponsibilitiesFundraising & Portfolio ManagementManage a portfolio of 75 leadership-level donor prospects capable of gifts of $50,000 and above, with emphasis on endowment, planned giving, campaign, and Head of School tribute giving.Conduct 10–15 meaningful contacts per month (in-person visits, personalized outreach, cultivation events).Develop and execute individualized cultivation, solicitation, and stewardship strategies using a moves management framework.Lead the “Julian 25 Years” initiative: identify, cultivate, and solicit donors who wish to honor the Head of School’s legacy through endowment gifts, named funds, tribute commitments, or gifts to the Holiday Center.Produce $500,000–$1,000,000+ in annual philanthropic revenue outside the Gala.Prepare and present compelling gift proposals for endowment, capital campaign, planned giving, and annual fund leadership gifts.Identify, qualify, and add new prospects to the pipeline through campus engagement, event attendance, and community involvement.Support the community phase of the CH NEXT capital campaign (launching January 2027), including prospect identification, cultivation events, and direct solicitation.Contribute to closing the remaining $8.2M of the Holiday Center campaign goal.Support planned giving program development and endowment outreach to alumni and long-tenured families.Maintain accurate, timely records of all donor interactions, proposals, and gift commitments in Raiser’s Edge/NXT.Participate in team prospect management meetings.Event Production & Tribute GalaServe as staff lead for the May 2028 Head of School Tribute Gala, a landmark celebration bringing together 25 years of the Campbell Hall community.Develop and manage the tribute gala budget, timeline, and production plan in partnership with the Director of Advancement.Produce $800,000+ in gala revenue.Recruit, train, and support gala committee volunteers, including current parents and parents of alumni; serve as the primary staff liaison to event co-chairs approved by the Director of Advancement.Oversee all vendor relationships, including venue, catering, entertainment, and production.Coordinate tribute content: video production, written tributes, alumni and community testimonials, and legacy storytelling.Collaborate with the Communications team on event marketing, invitations, and promotional materials.Manage sponsorship solicitation and underwriting, coordinating with other gift officers where prospects overlap.Prepare post-event financial reporting and analysis.Provide event production support for other Advancement initiatives as needed and assigned by the Director of Advancement.Team & Department SupportSupport the Advancement Department's overall goals and objectives.Collaborate across both pillars of the department — Campaign & Major Gifts and Community Giving & Engagement — as projects require.Contribute to campaign communications strategy, case-for-support materials, and donor presentations.Track and report on campaign, endowment, and event progress to department leadership and the Board Advancement Committee as requested.Participate in Advancement team meetings, retreats, and professional development.Other duties as assigned by the Director of Advancement.Performance GoalsMetric Annual Target MeasurementActive Portfolio 75 prospects RE/NXT portfolio reportMeaningful Contacts 10-15 per month Contact report logProposals Presented 20-30 annually Proposal trackingPortfolio Revenue $500,000 - $1,000,000+ Gift reportEndowment Commitments Per campaign goal (TBD) Pledge trackingJulian 25 Years Participation Per initiative goal (TBD) Tribute gift reportTribute Gala Net Revenue (Yr2) $800,000+ Event financial reportDonor Retention (Portfolio) 85%+ Retention reportTerm of Appointment & ConversionThis is a two-year appointment beginning on or about January 5, 2027 and concluding on or about January 2029. The appointment is tied to two institutional milestones: the close of the CH NEXT capital campaign and the retirement of the Head of School.At the conclusion of the two-year term, the position may be converted to a permanent Advancement Officer role based on:Institutional fundraising needs and strategic prioritiesIndividual performance against stated goalsMutual interest of the officer and the schoolAvailable budget and departmental structureThe conversion decision will be communicated no later than six months before the end of the appointment term.Knowledge, Skills & QualificationsRequiredBachelor’s degree5–7 years of progressively responsible fundraising experience, including direct solicitation of gifts of $25,000+Demonstrated track record of managing a donor portfolio and meeting or exceeding revenue goalsExperience with event production or project managementExcellent written and verbal communication skillsStrong interpersonal skills with the ability to build authentic relationships across diverse constituenciesExperience with fundraising CRM systems (Raiser’s Edge / NXT preferred)Ability to manage multiple projects simultaneously and balance competing prioritiesAbility to handle confidential materials and information with tact and discretionAppreciation for and understanding of Campbell Hall’s mission and values, and the ability to communicate them to external constituenciesPreferredExperience in independent school or higher education advancementCapital campaign experienceExperience with endowment fundraising and planned givingLarge-scale gala or benefit event production experienceFoundation relations and grant writing experienceFamiliarity with wealth screening tools (iWave, Prospect Insights)Experience with Microsoft Office and Google WorkspaceBudget management experienceExperience managing volunteer committeesWilling and able to work some evenings and weekendsEQUAL EMPLOYMENT OPPORTUNITYCampbell Hall believes in and operates on the premise that it is the right of all persons to seek work and to advance on the basis of their individual merits, ability, and potential. Campbell Hall has been, is, and will continue to be, strongly committed to the principle that equal employment opportunity must be afforded to all persons regardless of race, color, ancestry, national origin, religion, gender, pregnancy, sexual orientation, family care status, veteran status, marital status, age, medical condition, and disability. #J-18808-Ljbffr CAMPBELL HALL EPISCOPAL SCHOOL