Business Operations Manager

Job Summary

The Business Operations Manager is primarily responsible for financial management and reporting, management of the church office functions, and building access and use. The Business Operations Manager is the key staff member connecting the church membership and local community to available resources during the course of the week, ensuring an organized, hospitable, and welcoming atmosphere in support of the staff and the community.

Status: 30-35 hrs/week
Location: Lenexa, KS
Schedule: M-Th; occasional evenings and Sundays
Benefits: Discounted On-Site Childcare; Flexible Hours; Retirement Matching; PTO/Paid Holidays

Essential Functions:

• Serve as the key staff member for oversight and execution of financial activities and tracking, for both income and expenditures.
• Coordinate access to the facility throughout the week and monitor building issues, ensuring a welcoming office presence is available for visitors during open hours.

Tasks and Responsibilities:

Accounting, financial support services, and internal controls

• Process payroll, vendor payments, and any other accounts payable and receivable
• Monitor and maintain compliance with policies to ensure integrity of financial information, accountability, and prevention of fraud.
• Collaborate with volunteer Financial Secretary and provide oversight of their activity, including reconciliation of their reports with end of month statements and monitoring accuracy of entries in account tracking software (specifically QuickBooks, Vanco, and Breeze Church Management Software).
• Maintain a primary role in QuickBooks, Vanco, and all bank accounts.
• Monitor cash balances and appropriately manage investment funds and other financial mechanisms.
• Correspond and file required reports with the Great Plains Conference of the United Methodist Church.
• Coordinate with external reviewers for systematic validation of financial records at the request of the Finance Committee and Great Plains Council on Finance and Administration.
• Maintain positive relationships and appropriate terms with banks, financial institutions, and contract vendors with whom the church deals.

Support to financial planning and annual budget

• Correspond with committee chairs and staff on financial and budgeting matters throughout the year. Serve as key staff representative for meetings of Finance Committee, Church Council, Legacy Fund, and Memorial Fund.
• Lead communication and planning for the annual operating budget process.
• Present and interpret monthly financial statements to Church Council, Finance Committee, other committee chairs, and staff.

Building operations and hospitality

• Welcome building visitors and work with volunteers to connect them to answers or solutions to their needs.
• Coordinate administrative communication and planning with Parkwood Day School.
• Distribute, control, and maintain accountability records for keys, key cards, fobs, and sensitive information.
• Maintain an accurate and detailed churchwide calendar for room and online event scheduling for internal and external groups.
• Receive and manage non-personal office communications (main phone, institutional email, physical mail from post office).
• Monitor the condition of office equipment, ensure servicing and maintenance, and lifecycle replacement.
• Analyze internal processes to recommend and implement procedural or policy changes to improve operations.

Support of staff

• Attend weekly staff meetings and other meetings as arranged with the supervisor.
• Create supporting documents as needed and directed by the supervisor.
• Assist staff with needs for large-scale record keeping and data or information management.
• Manage and update ongoing databases unrelated to finances, such as member transfers, births/deaths/baptisms, and roll audits.

Minimum Qualifications:

• Basic fluency with Microsoft Office Suite; intermediate skill with Excel or other spreadsheet software
• Ability to obtain approval from Safe Gatherings through the Great Plains UMC Conference for workers with children, youth and/or developmentally disabled adults.

One or more of the following:

• Baccalaureate Degree (B.A. or B.S.) from an accredited institution
• At least 1 year of experience performing the essential functions described above
• Combination of education and experience relevant to the above

Desired Qualifications and Characteristics:

• Education in accounting or financial planning strongly preferred
• Skill with accounting software, database user interface and query software, calendar software, electronic mail and word processing software
• Experience with accounting, payroll, and other office management specialty software, such as Quickbooks
• Skill in team based work and interpersonal communication.
• High attention to detail and concern for accuracy; conscientiousness.
• Proactive work ethic and resourceful, problem solving attitude.

Core Staff Competencies:

• Mission Ownership: Understanding and full support of the mission, welcome statement, values, and beliefs of St. Paul’s United Methodist Church.
• Emotional Maturity: Modeling servant leadership. Acceptance of people at all stages of their faith journeys. Teaching and learning from others.
• Interpersonal Skills: Giving and receiving constructive feedback. Productive engagement and resolution of interpersonal conflict. Positive interpersonal engagement with a demeanor of optimism and respect.
• Team Building Skills: Collaboration as a member of a professional staff. Exhibiting the skills of active listening. Participation in the maintenance of a trusting and supportive environment.

Mission Statement:

The mission of St. Paul’s UMC is to LOVE God and all others unconditionally, SEEK answers to our questions, and SERVE God by serving others.

Welcome Statement:

We, the people of St. Paul’s United Methodist Church, believe that God’s love is expansive and unconditional and that, through Christ, God calls us to love one another as God loves us. We welcome all people, regardless of gender, race, age, cultural or religious heritage, ethnic background, sexual orientation, gender identity, gender expression, economic circumstances, family configuration, or difference of ability. We celebrate the worth, dignity, and gifts of every person as a child of God.

Statement of Equal Opportunity and Nondiscrimination:

St. Paul’s UMC is committed to equal opportunity and nondiscrimination in all employment, programs, and services, and does not discriminate on the basis of race/ethnicity, color, religion, sex, marital status, national origin, ancestry, age, sexual orientation, disability or veteran status

Reports to: Senior Pastor
Directly Supervises: None
Status: 30-35 hrs/week
Location: Lenexa, KS
FLSA: Non-exempt

Job Type: Part Time

Salary Range: $30,000 - 49,999