Contract Administrator

Description

Essential Duties and Responsibilities

Contract Review, Negotiation, and Risk Management

• Review and negotiate project-specific agreements, purchase orders, subcontracts, NDAs, lien-related documents, insurance requirements, and other assigned contract types within established authority limits and guidelines.

• Escalate agreements that fall outside approved parameters, contain non-standard terms, exceed assigned dollar thresholds, or otherwise require higher-level review.

• Prepare and revise contract addendums based on company standards and approved language.

• Identify and communicate contractual risks related to items such as payment terms, indemnity, or insurance requirements.

• Provide guidance to internal stakeholders on contract interpretation and procedural requirements.

• This role does not review or evaluate statements of work for scope accuracy; scope validation is the responsibility of the business (Sales/Operations).

Contract Lifecycle Management

• Ensure timely and accurate processing of contract documents, including initial intake, internal routing, negotiation, signature execution, and related documentation.

• Maintain contract status and associated documentation in iReview, ensuring that contract histories and required materials are complete and current.

• Use supplemental logs or trackers when required by a specific CTC or internal process.

• Support consistent execution of contract workflows in accordance with company policies and standards.

Insurance, Bonding, and Compliance Support

• Request and obtain certificates of insurance needed for customer or project-specific requirements.

• Coordinate bonding requests (including bid, performance, payment, and warranty bonds) within delegated authority limits.

• Ensure contract terms align with insurance and bonding requirements and escalate exceptions when needed.

Government, Regulatory, and Prevailing Wage Support

• Assist with preliminary notice filings, tracking, and coordination with AR, NCS, Legal, and Operations.

• Support prevailing wage requirements, including wage determinations, reporting, and documentation needs.

• Assist with subcontractor onboarding by ensuring required documentation (licenses, W-9, COIs, NDAs/MSAs, safety documents) is collected and compliant.

Cross-Functional Collaboration and Customer Engagement

• Work closely with Sales, Operations, Legal, and other internal partners to support timely and accurate contract handling.

• Communicate professionally with customers regarding contract requirements, documentation needs, and status updates.

• Support Sales and Operations with RFP reviews (limited to contract terms), prequalification forms, and customer portal requirements.

• Provide assistance to project teams with documentation related to compliance, insurance requirements, and customer obligations.

Skills and Qualifications

Required

• Experience in contract management, commercial negotiation, or related responsibilities (specific years of experience to be confirmed based on organizational needs).

• Working knowledge of contract terms and risk identification.

• Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.

• Effective written and verbal communication skills.

• Proficiency with contract management systems and tools, including iReview.

Preferred

• Experience in construction, technology integration, or other project-based industries.

• Familiarity with Convergint systems, processes, and contracting standards.

• Exposure to government contracting or prevailing wage processes.

Competencies

• Demonstrates Convergint Values and Beliefs.

• Exercises sound judgment, confidentiality, and discretion.

• Collaborates effectively across teams and with external partners.

• Shows initiative, ownership, and a continuous improvement mindset.

• Maintains professionalism and customer-focused communication.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights ( notice from the Department of Labor.