Purchasing Clerk

Purchasing AgentWe are currently seeking a detail-oriented Purchasing Agent to support purchasing operations, vendor relationships, bid management, contract administration, and cost analysis. This position will work closely with construction, sales, design, finance, land development, and other internal teams to ensure purchasing goals, production requirements, pricing accuracy, and internal deadlines are met. The ideal candidate will be organized, analytical, and able to communicate effectively with vendors, subcontractors, and internal business partners in a fast-paced environment.Essential Duties And Responsibilities Include But Are Not Limited To:Research and resolve vendor disputes, including product issues, pricing concerns, invoice discrepancies, and contract inconsistenciesCoordinate pricing adjustments with vendors and internal teams when necessaryEstablish, build, and maintain effective relationships with vendors, subcontractors, and trade partnersCommunicate vendor performance concerns, service issues, or capability gaps to the appropriate internal stakeholdersWork collaboratively with construction, sales, design, finance, marketing, land development, and other departments to ensure internal goals and deadlines are metCommunicate product, pricing, specification, and contract changes to sales, construction, subcontractors, and other affected teamsInitiate bid events with subcontractors and vendorsPrepare bid packages, including specifications, scopes of work, bidder lists, and supporting documentationAnalyze vendor bids to ensure pricing aligns with specifications and includes all required itemsCompare new bids to established estimates and budgets to identify gaps, variances, or missing itemsNegotiate with vendors to obtain cost-effective pricing while maintaining quality, productivity, and service standardsPrepare bid analysis documents and support vendor selection recommendationsAssist in base cost and option price analysisReview house budgets to verify accurate base house costs, margin costs, and option pricingAssist with end-of-month cost-off processes, including accrual support for current month closingsEnsure vendors are properly contracted and meet company insurance requirements before performing workMaintain accurate purchasing files, contract documents, bid records, pricing documentation, and other backup materials for audit complianceEnsure all purchasing actions comply with company policies, procedures, internal audit requirements, and ethical standardsEnsure specification changes are properly reflected in current contracts and purchasing documentsMaintain and provide weekly, monthly, and quarterly reporting as needed to support business decisionsIdentify opportunities to improve costing accuracy, purchasing processes, and vendor performanceWork with applicable internal teams to maximize rebate opportunities when availableQualifications:To perform this job successfully, an individual must be able to perform each essential duty accurately and efficiently, with or without reasonable accommodationStrong analytical and problem-solving skillsStrong attention to detail and accuracy when reviewing bids, contracts, pricing, budgets, and vendor documentationAbility to work in a fast-paced environment and manage multiple priorities and deadlinesAbility to communicate effectively inside and outside the companyAbility to build and maintain effective vendor, subcontractor, and internal business relationshipsStrong negotiation skills and ability to evaluate cost, quality, productivity, and service when making purchasing recommendationsAbility to understand scopes of work, bid documents, specifications, contract requirements, and pricing structuresStrong organizational and recordkeeping skillsAbility to maintain audit-ready documentation and follow internal compliance requirementsProficiency with Microsoft Office, including Excel, Outlook, and WordAbility to work independently as well as collaboratively with a teamReliable, professional, and able to maintain confidentiality when handling sensitive business informationEducation And/Or Experience:High school diploma or equivalent requiredAssociate's or bachelor's degree in business, construction management, supply chain, finance, or a related field preferredPrevious experience in purchasing, procurement, construction, homebuilding, vendor management, or contract administration preferredExperience reviewing bids, contracts, pricing, scopes of work, budgets, or vendor documentation preferredPhysical Requirements:Ability to sit and/or stand for extended periods of timeAbility to work on a computer for extended periods of timeAbility to communicate by phone, email, and in personAbility to review documents, reports, contracts, bids, and pricing informationMay occasionally be required to visit construction sites, communities, vendor locations, or other company locationsMust be able to occasionally lift up to 25 lbs.Benefits:Medical, Dental and Vision coverage401KPaid HolidaysVacation and Personal TimeEmployee Appreciation EventsThis is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned as needed by the business.Flooring Services and our affiliated entities are proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.